Accounts Payable Specialist
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1. Distributors’ Chargeback Claims Review (SAP):
o Review delivery orders and invoices submitted by distributors.
o Cross-check the data with system records to ensure accuracy and adherence to company policies.
o Complete all reviews by the monthly cutoff deadline and submit them to sales leaders for approval.
o Proactively follow up with distributors to address any errors or outstanding files.
2. Manual Claims Processing (Non-SAP):
o Regularly review freight claims from specific distributors.
o Verify accuracy and compliance with the company’s distributor incentive program.
o Handle exceptional manual claim requests from sellers or distributors on a case-by-case basis.
o Submit approved claims to the credit team.
3. Monthly Reports Delivery:
o Generate claim reports, credit note reports, and exceptional requests reports on a monthly basis.
o Distribute these reports to key stakeholders, including the Finance and Sales teams in Malaysia, Singapore, the Philippines, and Indonesia.
o Prepare a Chargeback analysis report comparing actuals to the budget for management review.
4. Other Ad-Hoc Tasks:
o Attend monthly meetings for each market to address claim-related issues.
o Conduct chargeback training sessions for new hires (both company employees and distributors).
o Maintain the accrual rate for chargebacks in SAP quarterly, as requested by the Finance team.
o Provide support for system testing when necessary.
Skill Requirements
· Fluent in English, Office (Excel), sensitive to number, computer system savvy
· Past experience of reviewing invoice and delivery note will be a plus
