Procurement Officer

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

About

About Us

Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.

What You'll Responsible For:

• Manage and process all vessels subscriptions ensuring that:
• Every subscription is linked to a purchase order.
• Purchase orders are correctly created, and account coded.
• Invoices are matched to correct purchase orders and financial period.
• Missing invoices to be identified and followed up with suppliers.
• Raise separate purchase orders for any exceptional cost and set for vessel managers’ approval.
• Manage Corporate Procurement spend as follows:
• Purchase orders are raised in accordance with procedures and/or work with stakeholders on the creation of Purchase orders.
• Goods receipt transactions are recorded.
• Invoices are matched to purchase orders.
• Report non-conformances
• Manage Vessel and or corporate invoices as follows:
• Ensure all incoming invoices are review and analyse for accuracy and correctness.
• Ensure all invoices received are process via within agreed timeframe from date of receipt – 7 working days.
• Data analysis
• Review service delivery performance monthly, identify and address any concerns and bottlenecks affecting the processes related to PO Subscriptions and other related tasks.
• Procurement Systems
• Purchasing System expert user BASSnet, EyeShare, SAP, Simdojo, MS Excel and Word
• Industry Knowledge
• Strong awareness of marine industry and key drivers that effect the business - Excellent knowledge of WSM Supplier based.
• Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas)
• Proactively suggest ways to improve service offered
• Identify inefficiencies in processes and suggest improvements
  
  
  

Qualifications:

Mandatory requirements

• 2 to 4 years of procurement experience is required, preferably in Ship Management, with substantial exposure to maritime purchasing, procurement, logistics, or supply chain management.
• Diploma/Degree in commerce, business administration, accounting and/or finance.
• Good command of English (Verbal / Written) is preferred
  
  
  

Additional Preferences

• Customer focused.
• Excellent command of English - Verbal and Written form
• Strong Stakeholder Management
• High Level of Drive and Determination
• Solution first approach
• Strong interpersonal skills - ability to get along with diverse personalities and cultures.
• Flexible, out-of-the box thinker who is comfortable working under pressure.
• Pro-active attitude with strong sense of ownership
  
  
  

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