HR & Admin Associate

Company Description

Pertama Digital Berhad, located in Petaling Jaya, backs great Govtech and Fintech initiatives that are building impactful, inclusive solutions for Malaysians. The company is at the forefront of supporting innovative projects that make a difference in Malaysia.

Role Description

This is a full-time hybrid role for an HR & Admin Associate at Pertama Digital Berhad. The role involves HR management, HR operations, employee engagement, training & development, and effective communication. While the role is primarily based in Petaling Jaya, there is flexibility for some remote work.

Human Resources

• Responsible for the full spectrum of Human Resources functions including but not limited to Payroll, Recruitment, Training & Development, Benefits & Compensation, and Employee Relations.
• Keep up to date with the latest HR laws and ensure compliance with local regulatory requirements.
• Participate in developing organizational guidelines and procedures according to law, latest trends, and best practices.
• Update and prepare monthly payroll and ensure accurate and timely processing of payroll transactions, statutory contributions and other deductions.
• Perform the recruitment process by identifying candidates, conducting a reference check, interviewing, issuing employment contracts and performing orientations.
• Manage employee development plans and performance management
• Plans, develops and implements new and revised compensation programs, policies and procedures to align with the company's goals and competitive practices.
• Liaise with HODs of the respective business unit and recommend strategies to motivate employees.
• Manage the company's employees' database and update records of new staff.
• Compile, produce, prepare and submit reports and analyses on HR activities periodically.
• Prepare a departmental yearly budget.
• To perform any other duties assigned from time to time.

Administration

• Responsible for the full spectrum of administrative functions and support by providing, promoting, maintaining and organizing efficient and effective management of the office at all times.

• Prepare, compile, coordinate and arrange meeting materials, tools and facilities for scheduled meetings, appointments, conferences and events. Prepare refreshments and minutes taking as and when required.
• Answers, screens and directs internal and external telephone calls, letters, memos, emails and faxes to designated departments.
• Provide and maintain office operations support and office facilities set-up, always ensuring presentable office set-up and tidiness.
• Operate, monitor, order, purchase and maintain office equipment, suppliers, and replacements ensuring office and operations are stocked with necessary supplies and all equipment is working and properly maintained.
• Prepare, generate, issue and update Purchase Orders etc. and follow up supplies to be sent according to urgency and within the estimated time.

Qualifications

• HR Management, HR Operations, and Human Resources (HR) skills
• Strong communication skills
• Experience in HR processes, policies, and procedures
• Ability to work independently and collaboratively
• Bachelor's degree in Human Resources, Business Administration, or related field
• Knowledge of labor laws and regulations