Front Desk Cum Admin Clerk

Job Description:

• Office Cleanliness: Ensure the cleanliness and organization of meeting rooms and office areas to create an inviting atmosphere.
• Communication Support: Handle daily directives from superiors, manage correspondence, and oversee courier deliveries.
• Telephone Handling: Efficiently manage incoming calls, ensuring timely redirection as required.
• Visitor Hospitality: Greet and assist visitors, coordinate meetings, and manage room reservations.
• Maintenance Assistance: Facilitate repair personnel activities by issuing necessary permits and ensuring smooth operations.
• Billing & Records: Scrutinize and validate invoices, and maintain accurate records of inventory and mail dispatches.
• Travel Support: Arrange for the purchase of flight tickets, compare available flight options, and provide comprehensive travel information to relevant parties.
• Ad-hoc Tasks: Execute miscellaneous tasks including photocopying, distributing mail, and other administrative responsibilities.
• Expense Verification: Conduct thorough checks on monthly expenditure to ensure accuracy and transparency.
• Attendance Management: Administer the employee attendance system, including the registration of biometric thumbprints.

Qualification:

• SPM and above
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication abilities.
• Proficiency in basic office software (e.g., MS Office).
• Attention to detail and a commitment to maintaining a clean and orderly office environment.
• Courteous and professional demeanor when dealing with visitors and handling phone calls.
• Ability to efficiently manage external communication, including faxes, letters, and courier deliveries.
• Flexibility to undertake ad-hoc tasks and support various administrative functions.
• Capability to cross-verify and manage expenses.
• Mandarin language proficiency is an advantage.