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Personal Assistant / Secretary

Salary undisclosed

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Work Location:

  • Jalan Pahang, Kuala Lumpur

Requirements:

  • Diploma/Degree holder
  • Mature and positive
  • Proactive and fast learner
  • Fluent in formal Bahasa Malaysia ,English
  • Min 5 years experience in secretary functions, 2 years in human resources
  • Ability to manage ad hoc tasks and solve issues promptly
  • Professional communication capabilities including calls, emails, memos, letters and other industry-related reports, documents and correspondence
  • Must have valid driving license

Responsibilities:

  • Multitask secretarial tasks and human resources tasks
  • Secretarial and personal assistant tasks include:
  • Organise and assist in planning appointments, board meetings,
  • Attend to and screen phone calls received
  • Handle confidential documents ensuring they remain secure
  • Deal with sensitive and confidential information with discretion
  • Excellent time management and organization skills, especially the ability to prioritize and multitask
  • Organise and monitoring business proposals /profiles in orderly manner for chairman before attending meeting
  • Effective communication abilities, able to communicate with all levels of guests
  • Managing correspondence and respond to official emails and letters
  • Arrange travels for both corporate and personal matters (booking of tickets/accommodation /transport/visa/foreign currencies arrangement)
  • Manage personal driver promptly according to tight schedules
  • Sort ad hoc and urgent travels matters on time
  • Perform personal errands as and when requested