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Customer Support Assistant

RM 1,800 - RM 2,300 / Per Mon

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DUTIES & RESPONSIBILITIES:

  • Accurately process sales orders based on purchase orders (POs) received from customers, ensuring all details are entered correctly in the system in line with company guidelines.
  • Verify that customer POs match the corresponding quotations, identifying any discrepancies and escalating them to the Customer Service Executive for resolution.
  • Ensure timely and efficient order processing to meet customer expectations and support smooth warehouse and distribution (W&D) operations.
  • Identify discrepancies between customer POs and company quotations, such as pricing or product details, and escalate these issues to the Customer Service Executive.
  • Facilitate clear and effective communication between the relevant teams (sales, warehouse, finance) to resolve any issues and ensure the order process is not delayed.
  • Track and follow up on escalations, ensuring prompt resolution and keeping customers updated on the status of their orders.
  • Upload delivery orders (DOs) and invoices to customer portals to ensure accurate and timely invoicing, facilitating a smooth accounts receivable (AR) process.
  • Specifically, track and ensure all deliveries to the Government sector have their DOs and invoices promptly updated in the respective portals, adhering to sector-specific requirements and deadlines.
  • Provide weekly reports to Finance on the status of each transaction related to Government sector deliveries, ensuring no processes are missed or delayed.
  • Ensure all customer-related documents (POs, DOs, invoices) are filed systematically and can be easily retrieved for audits, customer inquiries, or reporting.
  • Assist in generating periodic reports on sales orders, discrepancies, order processing times, and other metrics required by management, providing reports to the Customer Service Executive to support decision-making and improve operational efficiency, while also contributing to the analysis of order processing data to identify trends and areas for improvement in customer service performance.
  • Work closely with related departments to ensure smooth communication, while supporting the Customer Service Executive with additional administrative tasks related to customer order processing and service delivery.

QUALIFICATIONS/REQUIREMENT

  • Possess at least STPM or Diploma in any relevant field.
  • Fresh graduates are welcome to apply.
  • A minimum of 1 year experience in customer service, sales order processing, or a similar administrative role would be an advantage.
  • Strong attention to detail and the ability to manage multiple tasks simultaneously.
  • Proficiency in using order processing software, ERP systems, or customer portals.
  • Strong organizational skills, with the ability to maintain accurate records and documentation.
  • Excellent communication and problem-solving skills, with the ability to escalate issues and collaborate with other departments.
  • Familiarity with Warehouse and Distribution (W&D) services is an advantage.
  • Based in Teraju Pharma Sdn Bhd (Warehouse DC1) at Bandar Bukit Raja, Klang.

Job Type: Full-time

Pay: RM1,800.00 - RM2,300.00 per month

Benefits:

  • Health insurance
  • Maternity leave
  • Parental leave

Schedule:

  • Monday to Friday

Application Question(s):

  • What is your expected salary?
  • How long is your notice period?