Manager, Payroll

Job Description

• Oversee end-to-end monthly payroll process and ensure timely and accuracy of payroll processing, including calculation of wages, earnings, deductions, overtime payments, and statutory payments to KWSP, PERKESO, LHDN, HRD Corp.
• Ensure timely and accurate preparation and submission of payroll reports to Finance Department, Group HR, statutory bodies (e.g. KWSP, LHDN, PERKESO, HRD Corp), including income tax returns and provident fund filling.
• Monitor, investigate and resolve payroll discrepancies promptly and accurately.
• Liaison person for payroll-related matters and queries from employees, Group, regulators/ statutory bodies, internal and external auditors.
• Regularly review payroll process and identify areas for improvement to enhance process efficiency and effectiveness.
• Keep abreast on local payroll regulations (including local labour laws, regulator/ statutory bodies, Group policies and procedures) and implement necessary changes to ensure compliance and best practices.
• Maintain confidentiality and data security standards for all payroll-related information.
• Preparation of banking processing
• Prepare and submit Annual tax returns (Form EA) to all employees and submission of Form E to IRB
• Any other duties assigned by the Management from time-to-time."
• Maintain accurate records of payroll & procedures documentation and transactions
• Oversee day-to-day Benefits Administration function
• Administer employee benefits record, including leaves, loan interest rate subsidies, medical benefits, insurance (e.g. GTL and GPA), retirement benefits, etc.
• Advise and support employees on employee benefits-related matters and queries in accordance to local labour laws, regulators/ statutory bodies, Group and company policies and procedures.
• To support the respective Annual Performance Review requirements"
• Ensure employees information is maintained in HR system and updated timely and accurately, including staff movements (e.g. new hire, confirmation, transfer, resignation, retirement, contract extension, etc.).
• Manage internal/ external requests on employee background screening and employment verification in accordance to regulations/ policies and procedures.
• Serve as a primary point of contact for employees regarding HR-related inquiries, provide guidance and assistance for HR system support.
• Liaise with system vendor on HR system-related issue including system enhancements.
• Coordinate in the preparation of HR reporting's and submission to Management (e.g. EXCO, QSBM, Board meetings), BNM and other regulatory/ statutory bodies as and when required.
• Support and Preparation of ad-hoc reports as and when required relating to employee benefits and payroll.
• Any other duties assigned from time-to-time

Job Requirement

• Minimum 7 years of experience in payroll management, with at least 2 years in managerial/ supervisory role.
• Experience in handling payroll audits, inspections and compliance assessments.
• Knowledge in payroll processes, local labour laws, taxation and statutory compliance.
• Bachelor’s degree in accounting, finance, human resources or a related field.
• Meticulous, with the ability to manage complex payroll data and identify payroll discrepancies.
• Strong problem solving skills and analytical ability.
• Ability to lead, coach and train executives to ensure team succession plan.
• Strong organizational skills, time management and ability to work under pressure.
• Strong interpersonal, communication, presentation and persuasive skills, with the ability to interact with internal/ external stakeholders.
• High level of integrity and ability to handle sensitive and confidential information."
  Well-verse in Employment Act 1955 | Income Tax Act | EPF Act | Employees' Social Security Act | EIS Act |
• Minimum Retirement Age Act | Holiday Act | Payroll Management | Proficiency in Microsoft Office applications, particularly Excel | Knowledge in HR/ payroll system