Executive Assistant cum Secretary
Salary undisclosed
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Job Responsibilities:
- Must be able to perform full range of secretarial / administrative duties and personal assistant to COO/CEO.
- Prepare/summarize emails, documents, reports and minutes of meeting.
- Draft board paper, prepare and deliver presentation.
- Organize meetings, appointments, coordinate business schedules, company events, travel arrangements for COO/CEO. (Internal and external)
- Collaborate with cross-functional teams to collect, analyze and report data in accordance with industry standards and regulations.
- Compile and analyze performance on operations, prepare report and issue memo.
- Take minutes of all meetings, and provide follow-ups after meetings.
- Screen phone calls, requests, enquiries and handle them appropriately.
- Handle incoming and outgoing correspondences and confidential documents.
- Organize and manage confidential documents and information with utmost discretion, correspondences, records and maintain an organize filing for smooth data retrieval.
- To assist in overall general office administration and provides clerical support in documentation matters.
- Maintain strict confidentiality, and interact professionally with all levels of Management, staff and business associates.
- Assist with personal correspondence, bill payments, and other administrative tasks related to personal affairs.
- Works closely with COO/CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- To undertake other special assignment, ad-hoc functions and duties as and when required.
- Any other duties assigned from time to time as requested by COO/CEO.
Requirements:
- 2 years of experience in PA or secretary role. Preferably with experience in preparation of reports and presentation.
- Strong written and verbal communication abilities (English, Chinese and Bahasa Melayu).
- Computer literacy, good in stenography and proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
- 28-40 years old
- Very responsible and independent
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