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Executive Assistant cum Secretary

Salary undisclosed

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Job Responsibilities:

  • Must be able to perform full range of secretarial / administrative duties and personal assistant to COO/CEO.
  • Prepare/summarize emails, documents, reports and minutes of meeting.
  • Draft board paper, prepare and deliver presentation.
  • Organize meetings, appointments, coordinate business schedules, company events, travel arrangements for COO/CEO. (Internal and external)
  • Collaborate with cross-functional teams to collect, analyze and report data in accordance with industry standards and regulations.
  • Compile and analyze performance on operations, prepare report and issue memo.
  • Take minutes of all meetings, and provide follow-ups after meetings.
  • Screen phone calls, requests, enquiries and handle them appropriately.
  • Handle incoming and outgoing correspondences and confidential documents.
  • Organize and manage confidential documents and information with utmost discretion, correspondences, records and maintain an organize filing for smooth data retrieval.
  • To assist in overall general office administration and provides clerical support in documentation matters.
  • Maintain strict confidentiality, and interact professionally with all levels of Management, staff and business associates.
  • Assist with personal correspondence, bill payments, and other administrative tasks related to personal affairs.
  • Works closely with COO/CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • To undertake other special assignment, ad-hoc functions and duties as and when required.
  • Any other duties assigned from time to time as requested by COO/CEO.

Requirements:

  • 2 years of experience in PA or secretary role. Preferably with experience in preparation of reports and presentation.
  • Strong written and verbal communication abilities (English, Chinese and Bahasa Melayu).
  • Computer literacy, good in stenography and proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook)
  • 28-40 years old
  • Very responsible and independent