Event Executive

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

• Event Preparation:
  • Assist in sending reminders and following up with all exhibitors regarding the E-Manual form.
  • Send invoices and reminders to all exhibitors to make payments.
  • Update the exhibitor list and work closely with the finance team to prepare debtor lists.
  • Prepare and update accurate data for mailing the visitor invitations.
  • Update the floor plan regularly until the day of the exhibition.
• On-Site Support:
  • Provide on-site support during events to ensure everything runs smoothly.
  • Assist with registration for exhibitors, VIPs, international delegates, and guest check-ins, addressing any issues or special requests.
  • Monitor to ensure all exhibitors settle their payments before they receive their exhibitor passes.
  • Work closely with the operations team to ensure that all fascia boards submitted by exhibitors are correct.
• Administrative Tasks:
  • Maintain event files and documentation, including contracts, invoices, and attendee lists.
  • Process payments and manage event budgets as directed by the event manager.
  • Prepare post-event reports and evaluations, summarizing successes and areas for improvement.
• Communication and Coordination:
  • Liaise with vendors, suppliers, and other stakeholders to ensure timely and accurate delivery of services.
  • Provide regular updates to the event team and address any concerns or changes.
  • Assist with marketing and promotional activities to boost event visibility and attendance.
• Customer Service:
  • Deliver excellent customer service to clients, guests, and vendors, ensuring a positive experience.
  • Handle any issues or complaints promptly and professionally.
• Additional Responsibilities:
  • Perform any other tasks related to the event as assigned by the Project Director.

• Experience with event management, strong PR and negotiation skills.
• Knowledge of current trends in technologies such as Industry 4.0, 5G, robotics, data centers, and AI will be an additional advantage
• Ability to work both independently and as part of a team.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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