PURCHASING MANAGER

Position Overview:

The Purchasing Manager is responsible for overseeing the procurement of all goods and services required by the hotel, ensuring that all purchases meet the hotel's standards for quality, cost-effectiveness, and timeliness. The role involves negotiating with suppliers, managing inventory, and collaborating with various departments to support the hotel's operations. The Purchasing Manager will be reporting to Financial Controller.

Key Responsibilities:

• Source, select, and negotiate with suppliers to obtain the best value for goods and services.
• Manage the procurement process from requisition to delivery, ensuring timely availability of all required materials.
• Develop and maintain relationships with key suppliers to ensure continuous supply and favourable terms.
• Monitor inventory levels and ensure that stock is maintained at appropriate levels to meet operational needs without overstocking.
• Implement effective inventory management systems to minimize waste and reduce costs.
• Establish and maintain strong working relationships with suppliers.
• Develop and manage the purchasing budget, ensuring all expenditures are within approved limits.
• Ensure that all purchased goods and services meet the hotel's quality standards.
• Maintain accurate records of all procurement activities for audit and reporting purposes.
• Work closely with department heads to understand their purchasing needs and ensure that all requirements are met.
• Coordinate with the finance department to ensure timely payment of invoices and manage any discrepancies.

Qualifications:

• Bachelor’s degree in business administration, Supply Chain Management, or a related field.
• Minimum of 5 years of experience in procurement, with at least 2 years in a managerial role, preferably in the hospitality industry.
• Strong negotiation and communication skills.
• Proficiency in procurement software and Microsoft Office Suite.
• Excellent organizational and time management skills.
• Knowledge of hotel operations and inventory management.