Administrative Assistant

Job Overview:

We are seeking a fresh graduate diploma holder who is eager to kick-start their career in administration. The successful candidate will provide essential support to our team, ensuring the smooth and efficient operation of our office. This entry-level position offers an excellent opportunity to gain valuable experience and develop key administrative skills.

Key Responsibilities:

o Answer and direct phone calls in a professional and courteous manner.

o Manage and organize office correspondence, including emails, letters, and packages.

o Schedule and coordinate meetings, appointments, and travel arrangements.

o Assist in the preparation of reports, presentations, and other documents.

o Maintain and update company databases and records.

o Handle office supply inventory and place orders when necessary.

o Greet and assist visitors, providing them with necessary information and support.

o Perform general office duties such as filing, photocopying, and scanning.

o Support other departments with various administrative tasks as needed.

Qualifications:

o Diploma in Business Administration, Office Management, or a related field.

o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

o Excellent verbal and written communication skills.

o Strong organizational and time-management abilities.

o Attention to detail and problem-solving skills.

o Ability to work independently and as part of a team.

o Positive attitude and a willingness to learn.