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RESPONSIBILITIES:
1. Air Ticket Bookings
Responsible for administering air ticket bookings, such as the purchase of the air tickets for all business travel, updating and maintaining the air ticket summary report, and submitting tax invoices with supporting documents to the manager for verification prior to submission to the accounts department. Strictly adhere to the standard operating procedures for air ticket bookings.
2. Hotel Room Bookings
Assist in handling hotel room bookings and liaise with the hotel for the necessary room rate, payment, etc. as and when the need arises.
3. Meal Arrangements
Responsible for arranging meals for trainings, EXCO meetings, board meetings, and/or any ad-hoc meetings.
4. Security Administration
Assist in handling security administration, including but not limited to liaising with the security company to carry out their daily routine job functions and clocking, verification of invoices and security logbooks, renewal of service contractors, price comparison, etc.
5. Assist the Administration Division on the following job tasks, including but not limited to:
a.Assist in handling all the related administrative tasks and the reception counter in the absence of the administration staff and receptionist.
b.Assist in handling pick-up, delivery of documents, etc. in the absence of Despatch or other administration staff as and when the need arises.
c. Assist and coordinate with the respective departments on all the meal arrangements for the company’s events and meetings in the absence of the person-in-charge.
6. The above job description is by no mean exhaustive. Additional responsibilities may be given to you as and when it is deemed necessary.
