Receptionist cum Admin Assistant
Salary undisclosed
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Job Responsibilities:
- Handle the front office - directing all visitors, including vendors, clients, candidates and customers appropriately.
- Screen incoming calls and direct them to appropriate departments, taking accurate and complete messages when necessary.
- Order, manage, and maintain an inventory of office stationery and pantry supplies, ensuring timely replenishment.
- Manage routine office administrative duties, including filing, data entry, and document management.
- Assist in the coordination and scheduling of meetings, conferences, and events, including booking meeting rooms and managing catering arrangements for HR and Admin Department
- Manage meeting room reservations, ensuring efficient utilization of space and resources.
- Assist with new hire seating arrangements, coordinating with relevant departments to ensure a smooth onboarding process.
- Oversee office maintenance and upkeep, liaising with facilities management to address any issues promptly.
- Maintain and update company databases, such as vendor contacts, and client information.
- Coordinate and manage the day-to-day operations of the Office Assistants, providing guidance and support as needed.
- Maintain a clean, organized, and professional reception area and ensure that all common areas are tidy and well-stocked.
- Provide general administrative support to various departments as required, including HR, Finance, and Marketing.
- Continuously seek ways to improve office efficiency and streamline administrative processes.
- Adhere to company policies, procedures, and confidentiality requirements.
- Perform other duties as instructed by the N+1 which contribute to the effective office management of the company
- Education: Diploma or Bachelor's degree in Business Administration, Office Management, or a related field
- Experience: Minimum of 2-3 years of experience in a similar role, preferably in a corporate setting
- Skills:
- Excellent verbal and written communication skills
- Strong organizational and time management abilities
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with office equipment (e.g., printers, copiers, fax machines)
- Basic understanding of office administrative processes and procedures
- Personal Attributes:
- Professional, friendly, and customer-oriented demeanor
- Ability to multitask and work well under pressure
- Strong attention to detail and problem-solving skills
- Proactive and able to work independently with minimal supervision
- Team player with a willingness to support colleagues and contribute to a positive work environment
