Assistant Corporate Secretary

Title: Specialist, Company Secretarial

Type: 8-Month Contract (Maternity Leave Coverage)

Location: Kuala Lumpur, Malaysia

Salary: 10,000 - 13,000 MYR/month

ABOUT OUR COMPANY

Hexamatics Servcomm Sdn. Bhd. is a leading regional Human Resources Outsourcing (PEO and EOR) services provider. We offer a full suite of professional and comprehensive services through state-of-the-art technology to help companies maximize their human capital. With offices spanning across Asia, from Singapore to Nepal, our headquarters is situated in Kuala Lumpur, Malaysia. Our clients include leading international and regional corporations across all industries. Through our diverse offices and services, we consistently deliver successful projects worldwide.

We seek talented and ambitious individuals to join our rapidly growing organization. At Hexa, we value passionate individuals looking for job growth opportunities, regional work, and a supportive community to learn and grow with. Along with additional benefits such as claimable expenses, above-market-value pay, and commissions, we celebrate and recognize our employees’ hard work. Hexa is the perfect place for you to grow both professionally and personally. Join us today to be part of our expanding community.

BENEFITS

• Leave benefits
• Medical benefits for both outpatient and inpatient services
• Statutory benefits

JOB PURPOSE

Responsible for performing company secretarial functions and ensuring compliance with the Companies Act 2016 and other relevant legislation for the group of companies. Monitor, supervise, and guide colleagues and external corporate secretarial firms for statutory compliance and ensure the company’s statutory information is up to date.

KEY ACCOUNTABILITIES

• Preparing resolutions, documents, notices, agendas for meetings, convening, and attending Board, shareholders, and board committee/management meetings, including drafting minutes.
• Ensuring timely submissions of statutory returns/filings/documents with the registrar of companies and other relevant authorities.
• Advising the company, management, and board on statutory and corporate secretarial requirements.
• Drafting and reviewing documentation related to corporate exercises.
• Providing necessary support to internal and external stakeholders, including responding to requests for corporate secretarial information/documents.
• Maintaining corporate secretarial documents and records for the group of companies.
• Handling other secretarial matters and ad-hoc assignments as required.

QUALIFICATIONS AND REQUIREMENTS

• Professional membership with the Malaysian Institute of Chartered Secretaries and Administrators, Malaysian Institute of Accountants, Malaysian Association of Company Secretaries, Malaysian Institute of Certified Public Accountants, or a Licensed Secretary under the Companies Act 2016.
• Minimum of 5 years of experience as a company secretary.
• Hands-on experience in preparing for and attending shareholders/board/management meetings, minute writing, drafting resolutions, and reviewing corporate secretarial and compliance work.
• Strong knowledge of the Malaysian Companies Act 2016 and other relevant laws and regulations.
• Excellent communication skills and ability to collaborate with stakeholders and colleagues.
• Proficiency in spoken and written English.
• Can-do attitude, strong interpersonal skills, attention to detail, and ability to take initiative.
• Capable of working independently with minimal supervision.