Apply on
Original
Simplified
Key Responsibilities:
- Provides administrative support and assistance to the Head of Division and/or other assigned leadership staff.
- Performs secretarial and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
- Arranges travel and accommodation for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Tracks and monitors documents in-out flow registrar to ensure systematic filling of corporate documents, records and reports for fast, accurate retrieval if needed.
- Performs office tasks including maintaining records, ordering supplies, and performing basic book keeping.
- Supports as the key members for Division’s Employee Engagement Working Committee and collaborate with other key department representatives on Staff Engagement initiatives.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Qualifications:
- Degree holder with major in Business Administration, Management, Finance etc. Professional Certificate/Diploma will be considered if relevant.
- 2-5 years of secretarial or administrative experience in corporate office setting
- A strong team player who is confident, agile and with the ability to multi-task and work under pressure
- Pleasant, resourceful and proactive to problem-solving
- Bilingual in English and Bahasa Malaysia with excellent verbal and written communication skills
- Ability to handle sensitive materials and maintain appropriate level of confidentiality
- Proficient with MS Office, particularly Outlook and PowerPoint.
- Thoughtful and analytical, with a keen eyefor details
- Flexible to moderate travel and experience in coordinating offsite senior executive meetings.
Similar Jobs
