Account Administrative Executive

Company Description

Union Applied Engineering Sdn Bhd (UAE) is a member company of Union Steel Holdings Limited, a diversified investment holding company with a robust portfolio across three key sectors: metals, scaffolding, and engineering.

At UAE, we specialize in the fabrication of high-quality process equipment, including pressure vessels and heat exchangers, tailored for the oil and gas, petrochemical, chemical, and energy industries. Our goal is to deliver quality solutions that meet the needs of our clients in these industries.

Role Overview

This is a full-time on-site role located in Simpang Renggam as Account Administrative Executive at UAE. The role involves handling administrative tasks, managing accounts, and supporting the team in day-to-day operations.

Responsibilities

I. Administrative

1. Overseeing general office management, including organizing office supplies, maintaining filing systems.
2. Prepare and maintain company documents such as invoices, purchase orders, and reports.
3. Handle internal and external communication, including phone calls, emails, and correspondence with clients, vendors, and suppliers.
4. Monitor and manage office supplies, ensuring necessary materials are stocked and reordered when necessary.
5. Assist with HR functions such as attendance tracking, and leave management.

II. Accounting

1. Maintaining financial records, including daily transactions, payments, and receipts.
2. Processing invoices, issue payments, and follow up on outstanding accounts.
3. Performing regular bank reconciliations to ensure accurate financial reporting.
4. Preparing monthly financial statements and reports, including balance sheets, income statements, and cash flow statements.
5. Ensure compliance with all tax and regulatory requirements, including preparing and filing tax returns, and liaising with auditors when required.

Qualifications

1. Degree in Accounting, Business Administration, or a related field.
2. 1-2 years of experience in accounting and administrative roles is an added advantage.
3. Knowledgeable in Accounting concept and book keeping practice.
4. A strong eye for detail and excellent organizational skills.
5. Proficiency in Microsoft Office Word and Excel.
6. Strong communication skills and a proactive attitude.
7. Ability to handle multiple tasks and deadlines in a fast-paced environment.