Assistant Company Secretary

You are:

• Conversant in Listing Requirements, Companies Act, CMSA, and other statutory requirements, as well as business rules and regulations related to corporate secretarial functions.( E.g. somebody who is strong at managing KPIs and deliverables as per expected in any sales and service organization.)
• Demonstrates the ability to work independently with unwavering integrity and trust, thriving under pressure in dynamic, fast-paced settings. Exemplifies strong teamwork capabilities. E.g. very passionate about understanding customers, knowing their needs and expectations and working towards exceeding them.
• Strong command of the English language and business writing skills.

Your Responsibilities:

• Assist the Group Company Secretary in managing and supervising a team to independently handle the full spectrum of company secretarial matters, including those related to the Listed Company, private entities and joint ventures.
• Draft and review Bursa announcements and circulars.
• Liaise and coordinate with internal and external parties, including auditors and regulatory bodies.
• Organise and facilitate meetings of the Board and Board Committees, as well as general meetings, and prepare related board papers, minutes and materials.
• Ensure compliance with all statutory rules and regulatory requirements, such as Listing Requirements, the Companies Act, the Capital Market and Services Act and Malaysian Code of Corporate Governance.
• Support the Company Secretary team and participate as a core member in the preparation of the Integrated Annual Report.
• Handle and organise the Annual General Meeting and any Extraordinary General Meeting.
• Undertake other ad hoc projects as assigned.

Your Merits:

• Minimum 8 years hands-on company secretarial experience in a listed company or advisory & corporate consultancy.
• MAICSA/MACS membership is a plus.
• Bachelor’s degree in Corporate Administration, ICSA qualification, or LLB qualification.
• Experience in administering services to both private limited and public listed companies, and handling multinationals.
• Conversant in Listing Requirements, Companies Act, CMSA, and other statutory requirements, as well as business rules and regulations related to corporate secretarial functions.
• Good inter-personal and communication skills.
• Proven proficiency in minutes writing.