Secretary, COO

Job Responsibilities

• Responsible for daily administrative support work for Vice Chairman and Directors.
• Support Vice Chairman and Directors on expenses management, calendaring, answering phone calls, claims etc.
• Assist Vice Chairman and Directors in business & personal arrangements and matters.
• Undertake any ad hoc assignment task given by Vice Chairman and Directors.
• Organize travelling plans and itinerary of the Vice Chairman and Directors, including booking flights, hotels, and ground transportation.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Able to withstand any ad-hoc request at last minute.
• Attend to all secretarial and personal administrative and research support duties in a confidential manner.
• Maintain and troubleshooting office equipment.
• Coordinate office operations, ensure the availability of all necessary office supplies, and maintain proper order.
• Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Ensure a clean, organized and safe work environment for employees.
• Plan office budget.

Job Requirements

• Candidate must possess in min Diploma business administration, secretarial or equivalent
• Strong communication skills and interpersonal skills
• Proficiency in English is a must.
• Have a strong sense of responsibility and strong execution ability.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• At least 5 years of relevant working experience is preferable.