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Navis Capital Partners is a leading investment firm focused on growth buyout private equity investments, public equities, and private credit. The firm operates across Southeast Asia and the broader Asia region, with offices in Malaysia, Singapore, HK, Thailand, Vietnam, and Australia.
We manage assets of USD4 billion, supported by a team of over 100 professionals. Navis has a 25-year track record, and the firm has made over 90 controlling private equity investments. Our collegial culture values teamwork, mentorship, diversity, and rewards those who take initiative.
Navis is expanding, and we would like to invite exceptional candidates to join our dynamic team at our offices across the region. For interested candidate(s), you may apply and submit your CV at our LinkedIn job advertisement link.
In line with our continuous growth, we invite suitably qualified and self-motivated individuals to join our Admin team at our Kuala Lumpur office.
Job Purpose
This position requires a competent and highly organised and able to respond quickly and positively in all situations with poise and efficiency. The job requires a great deal of responsibility and trust.
As an administrative professional, you will maintain office and administrative systems, oversee day-to-day local office operations, manage secretarial matters for Partners and C-level executives, and lead a team of administrative and support professionals both locally and across multiple offices.
Job Accountabilities and Responsibilities
Secretarial:
- Provide administrative support to Partners and C-Suite executives
- Coordinate conferences and manage logistics
- Oversee and manage Executive Assistants and the front desk.
- Assist with the production and printing of marketing materials and presentation collaterals
- Create and edit presentation slides
- Maintain and organise the electronic filing system
- Communicate and collaborate with the Executive Assistants for major production projects
- Foster teamwork collaboration with all Executive Assistant
- Train and coach new Executive Assistants to ensure smooth onboarding
- Schedule and coordinate meetings, ensuring all logistics are handled efficiently
Office Management:
- Serve as the primary contact for all administrative matters within the office
- Oversee general office maintenance and ensure facilities are well-maintained
- Assist with contract renewals, tendering process, and monitor vendor performance
- Liaise with facility management vendors, including cleaning and security services
Requirements
- Formal secretarial training with Diploma/ Advanced Diploma in Private Secretaryship from a recognised college.
- 7 to 10 years of relevant working experience in supporting Senior Executive and office management in an MNC or professional services environment.
- Leadership skills, including the ability to delegate, supervise and see tasks through from start to finish
- Excellent organization/prioritization skills (appointment/diary; flights, meetings, etc)
- Proactive, flexible and multi-tasking capabilities are necessary
- Familiar with Microsoft Office Applications (Word, Excel and graphic software particularly in Power Point)
- Exceptional communication skills and ability to interact effectively at all levels and across diverse cultures
- Fluency in English
Interested applicants are invited to apply enclosing your detailed resume stating personal particulars, qualification, employment history and remuneration expected.
We offer competitive remuneration and excellent career prospects to suitable candidates. You may visit our website at www.naviscapital.com
Note: Only short-listed candidates will be notified.
