Procurement, Office Management & HSE Executive [RID-00347]

1 year contract

About Setel:

The Future of Mobility

Introduced in July 2018, Setel is a mobile platform that aims to delight customers by innovating for better, inclusive mobility. Setel serves customers across Malaysia by powering one app as the constant companion to ease motorists’ journey across fueling, parking, EV charging, motor insurance, road tax, auto assistance, general purchases, and more across an ecosystem of PETRONAS petrol stations, retail partners, and online merchants.

Role Purpose:

Manage office and facilities management, including maintenance, security, safety, space and fit-outs, and mail-room coordination in order to create a conducive, safe, functional, and well-maintained environment that supports SETEL operations.

In This Role You Will:

• HSE Policy and Guidelines: Develop and maintain health, safety, and environmental (HSE) and security policies and procedures in alignment with PETRONAS HSE and security standards, relevant regulations and industry best practices.
• Occupational Safety Management: Monitor and identify potential workplace hazards and conduct regular risk assessments to identify possible danger and recommend preventive measures to ensure occupational safety of the employees.
• Emergency Response Planning: Develop and implement emergency response plans, including evacuation procedures, first aid, and coordination with emergency services to ensure employee safety and minimize physical damage to structures and property.
• HSE Communication, Reporting & Record Keeping: Design and conduct continuous education and communications such as HSE Awareness Campaign in order to promote generative HSE culture. Maintain proper records related to safety training, incidents, inspections, and any other relevant data and provide timely HSE incident reporting to management when required.
• Office Management: Manage front desk and coordination support for visitors. Ensure workplace surroundings are well kept, conducive and safe for staff at all times, including liaison with building management for maintenance activities on need basis as well as periodically. Maintain office supplies (e.g. stationery, pantry supplies) by monitoring inventory and placing orders as needed, to ensure sufficient stocks and availability for staff consumption within the allocated budget.
• Office & Event Procurement: Perform purchasing activities (including vendor sourcing, registration and KYC) for routine and/or low-value items including but not limited to office facilities, utilities, materials, supplies as well as meeting/event materials and refreshments within the established procurement guidelines.
• Continues Improvement: Recommend and implement improvement initiative based on lessons learned from incidents and inspections to ensure no repetitive occurrence.
• General Responsibilities: All employees are required to ensure adherence to the
• compliance of company policies, industry regulations and legal requirements.
  
  

You're A Great Fit If You Have:

• Experience in facilities management, HSE, business administration, or a related field.
• Minimum 2 years’ working experience in Office management, HSE, or related roles.
• Familiarity with Occupational Safety and Health Act 1994 standards is an advantage.
• Excellent communication and interpersonal skills to collaborate with internal and external stakeholders effectively.
• Ability to handle sensitive information with confidentiality and integrity.
• Minimum Diploma / Degree In Business Management or other relevant qualifications.
• Proficiency with office applications and aptitude for learning new software and systems.
  
  

What Makes Working With Us Awesome

• Our people and culture- You will get to work with awesome and friendly colleagues with whom you can expect to collaborate well to deliver your work. Empowerment is given and you will get a lot of opportunities for peer learning.
• Availability of tools and applications: You will be provided with different tools to facilitate your work. Automate your work whenever possible so that you can focus on delivering impact for your role.
• Development-focused- Your learning and growth matter most to us. We are people-centric and always ready to help our people to define what they want to make an impact on and craft their learning plan accordingly.
  
  

Cool Perks/Benefits

• Flexible working hours
• Relax and unwind in the leisure area with video games, board games, books, and more.
• Wear your favourite jeans, or any cool OOTD so that you can work comfortably (in style).
• Coffee, tea, or snacks are available for consumption at the pantry. Because you’ll be happier with a full tummy.
• A healthy body leads to a brilliant mind. Let’s get moving with the inter-company sports team.
• There will be workshops, talent shows, sports activities, and other events for sharing and bonding.
  
  

Personal Data Protection

Setel Ventures Sdn Bhd (“Setel”, “we”, “our” “us”) is committed to protecting and respecting your privacy. This Setel privacy statement (“Privacy Statement”) explains what personal data we collect about you, when and why we collect it, how we use it, the conditions under which we may disclose it to others, your rights to your personal data, and how we keep it secure. This Privacy Statement covers both our online and offline collection activities, including personal data that we collect through online platforms such as websites, applications, third-party social networks or our online and physical events, or through other third parties that we work with. Please read this carefully to understand our views and practices regarding your personal data.