Senior Company Secretary

Key Responsibilities: Client Relationship Management - Build and maintain strong relationships with clients as the primary point of contact. - Understand clients' business needs and provide strategic advice on corporate governance matters. - Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction. Company Secretarial Services: - Handle the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents. - Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Companies Act and other relevant guidelines. Statutory Compliance: - Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents. - To ensure that information lodge with SSM/ACRA is correct and accurate. - Stay updated on changes in regulatory requirements affecting clients and provide timely guidance. Board and Shareholder Meetings: - Coordinate and organize board and shareholder meetings. - Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards. Documentation and Record Keeping: - Maintain accurate and up-to-date statutory records for clients. - Organize and manage documentation related to clients' corporate affairs. Advisory Services: - Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Companies Act. - Stay informed about industry trends and share insights with clients. Client Onboarding and Due Diligence: - Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected. - Conduct due diligence checks and verify the authenticity of client information. - Preparation of necessary corporate documents and to ensure share certificate and Registrable Controller is prepared and filed within the deadline. Conflict Resolution: - Address and resolve any conflicts or issues that may arise with clients. - Escalate matters to reporting manager when necessary. Continuous Improvement: - Contribute to the improvement of internal processes and client service delivery. - Stay updated on professional development opportunities. Administration Administrative task as and when assigned. Requirements: Minimum 3 to 4 years of relevant experience in company secretarial work in a consultancy firm. Candidates with more experience will be considered for senior position. Well versed with the Companies Act requirements, corporate secretarial practice, and other related regulatory requirements. Pleasant personality, proactive, meticulous, good interpersonal and communication skills and able to meet deadlines and work under pressure. Proficient in both written and spoken English & Mandarin Computer literate with knowledge in Microsoft Office application, MyCoID, MBRS system for online submissions to SSM or ACRA filing. Able to multi-task, work independently as well as a team player. Self-motivated and possess a strong sense of responsibility.