Admin Executive

Job Summary: Admin Executive work combines government relations, performs clerical duties to help an office run smoothly and efficiently. Liaises with internal and external units to carry out job tasks. Information dissemination and strategic communications advice. Job Responsibilities: - Conference facilities, meeting rooms arrangement, organize and schedule appointments and meetings. - Office doors, drawers, cabinet keys, tables and labeling. - Assist in the preparation of regularly scheduled reports and filing system. - Implement clerical duties and administrative processes. - Application, preparing documents, submissions & reports for government (Exp: Labour office, immigration) and statutory bodies related to Passport, Visa, employment, renewal pass, etc. for expatriate staff. - Flight ticketing booking for any staff for business trip, end contract, back to origin country. - Transportation arranging for visitors/VIP and expatriates while arriving and departing. - Hotel Booking for VIP, Staff Business Trip, or guest. - Food ordering or restaurant booking for VIP or guest. - Greeting and directing visitors to office and handling complaints in a courteous, professional manner. - Accommodations arrangement, liaise of their needs and expectation for expatriate staff. - To assist on monthly submissions related Administrative payment advice including wifi, phone line, transport fees, canteen fees, photocopy machine, courier service, Visa charges, etc. - Be aware of the risks and opportunities related to the job assigned, the consequences of failure and their impact. - Any other duties and responsibilities assigned by the immediate Superior as & when required. Requirements and qualifications: - Minimum 2 years of experience as a Clerical position or similar role. - Fluent in English, Mandarin speaker is an added advantage (liaison with China counterpart). - Good behaviour and time-management skills. - Minimum STPM / Diploma.