GENERAL CLERK (PURCHASING / DO & INVOICE)

Purchasing Department: 1. Prepare, review and process purchase orders accurately, ensuring they align with company's needs and budget restraints. 2. Track inventory levels to anticipate shortages and make orders as necessary to maintain optimal stock levels. 3. Communicate with suppliers to confirm order details, delivery dates, and make any adjustments (should needed) and fostering positive vendor relationship. 4. Maintain up-to-date records of purchase orders and delivery notes to verify accuracy. 5. Enter data to procurement system, ensuring accuracy and completeness of all documents. 6. Help prepare reports. 7. Helps in maintaining supplier files, updating contact details and supporting administrative needs. DO&INVOICE Department: 1. Ensure all DO & Invoices are accurate, complete, and in compliance with the company's policies and procedures. 2. Enter relevant data from DOs and invoices into the company's policies and procedures. 3. Update and maintain records, ensuring accuracy for future reference and reporting. 4. Cross-check delivery orders against purchase orders and invoices to verify consistency. 5. Communicate with accounts team to confirm payment processing for verified invoices. 6. Liaise with suppliers to confirm order details, follow up on missing documents, or clarify discrepancies as needed. 7. Address any issues regarding incomplete or incorrect invoices with vendors. 8. Prepare reports summarizing invoice and DO status, highlighting any unresolved discrepancies. REQUIREMENTS 1. Possess at least a diploma or bachelor's degree in Business Administration, or any related skills. 2. Have at least 1 to 2 years of working experience related to the production field. 3. Fresh Graduates are encouraged to apply. 4. Must possess responsible, meticulous, good-communication, follow up skills and teamwork.