Admin Executive / Assistant

Responsibilities: • Answering and directing phone calls to relevant staff • Scheduling meetings and appointments • Taking notes and minutes in meetings • Ordering and taking stock of office supplies • Being a point of contact for a range of staff and external stakeholders • Preparing documents for meetings • Processing and directing mail and incoming packages or deliveries • Create and maintain filing systems, both electronic and physical • Writing and issuing emails to teams/departments/clients on behalf of teams or senior staff • Issuing invoices and quotations • Finding ways to improve administrative processes Requirements: • Certificate/Diploma/Bachelor in Business Administration • Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint • Working knowledge of Google Docs