Purchasing Executive

We are actively seeking a skilled and experienced Purchasing cum Procurement Executive to join our team to source and purchase products essential for our company's day-to-day operations. Purchasing/Procurement Executive will be responsible for overseeing and managing all aspects of the procurement process, from sourcing and vendor selection to contract negotiation and purchase order management. Building and maintaining good relationships with key suppliers will be vital to ensuring the delivery of high-quality merchandise within specified timelines. Responsibilities - Research, evaluate potential suppliers and develop new vendors in accordance with company’s SOP. - Source and procure materials or equipment according to project requirements (RFQ/BOQ). - Liaise and build good rapport with suppliers and internal team and other departments (relationship management). - Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals. - Negotiate and co-ordinate with supplier and cross-functional department for best possible price purchase and delivery time with the quality required for the project. - Generate purchase order and forward to respective suppliers. - Expedite and follow up with suppliers for on-time delivery to support production and project. - Maintain database - update and file all material requisitions, quotations and purchase orders as per company’s SOP. - Performing inventory inspections and reordering supplies and stock as necessary. - Coordinate with store to check stock levels as required and place order as needed. - Inspecting stock and reporting any faulty items or inconsistencies immediately. - Coordinate with store to ensure proper storage. - Keep abreast of market/price situation and conduct regular price comparison. - Liaise with Directors for any improvement to the purchasing process/flow/system to enhance the work efficiency and effectiveness. - Taking responsibility for purchasing of goods during all stages from purchase requisition (PR) till purchase order (PO) closed in the system. - Submit weekly report to manager/superior reflecting accurate update on goods purchased and highlighting any issues. - Updating and maintaining records of all orders, payments, and received stock. - Coordinating with the delivery team and following up on delays or orders that have been rescheduled. - Establishing professional relationships with clients as well as vendors and suppliers. - Ensuring all material is packaged appropriately for projects in a timely manner. - Perform other duties assigned or as instructed by the Director. Requirements and skills - Minimum Diploma in Business studies/Engineering, preferably with technical background or experience. - Proficient in Microsoft Office applications. - Well organized with strong problem-solving skills. - Able to work independently, good communication and interpersonal skills. - Enthusiastic, positive attitude and good team player. - Proficiency in the relevant management software programs. - Superb written and verbal communication and negotiation skills. - Great organizational and planning skills. - The ability to identify market trends and make decisions in a high-stress environment. - The ability to follow client specifications. - Excellent networking and time management skills. SALARY negotiation depending on level of education, competency, years of experience and personal capabilities.