We are looking for a highly organized and proactive Admin Executive to handle administrative duties for office management, document management, human resources, and bookkeeping functions.

Key Responsibilities:

Office Management

Manage day-to-day office operations, including office supplies, equipment maintenance, and office environment management.
Serve as the first point of contact for office-related inquiries and visitors.

Document Management

Organize and maintain physical and digital filing systems for important business documents, including contracts, financial records, and project files.
Assist with the preparation and formatting of reports, presentations, and correspondence.

Human Resources Support

Assist HR tasks, e.g. employee onboarding, timekeeping, and leave management.
Support recruitment processes, e.g. scheduling interviews.

Bookkeeping and Finance

Assist with basic bookkeeping tasks, including processing invoices, tracking expenses, and managing petty cash.
Maintain accurate records of financial transactions in coordination with the finance team.

Cross-Functional Collaboration

Provide administrative support to project teams, including coordinating schedules, travel arrangements, and document management.
Liaise with external vendors, clients, and contractors as needed to ensure smooth office operations.

Qualifications & Skills

Experience: Minimum of 5 years of experience in office administration, document management, HR support, and bookkeeping functions.
Software Proficiency: Proficiency in software such as Microsoft Office (Word, Excel) and experience with basic accounting software (i.e. Xero).
Confidentiality: High level of discretion and confidentiality in handling sensitive information.

Preferred Skills