Assistant Manager / Senior Executive, Admin Support

We are looking for a proactive and highly organized admin personnel to support and leading the day-to day operations. This role requires a strong team-lead who can manage operational processes, enhance administrative efficiency and ensure compliance with internal policies and SOP.

Duties & Responsibilities

• Policy Design and Improvement : Assist in developing and enhancing operational policies and standard procedures to optimize the efficiency of the admin function.
• Policy Communication : Assist in effectively communicating approved policies and procedures, and ensuring the team are understand and implements them.
• Firm Registration and Licensing Maintenance : Manage and oversee the Firm's licensing and registration matters, including compliance of CPE hours, renewing audit licenses and registration with professional organisations.
• PIE list Management : Assist in the process of maintaining and updating the Public Interest Entitiy (PIE) list, ensuring that it is accurate and compliance with regulatory requirements.
• Billing Preparation Supervision : Oversee the billing preparation process, ensuring timely and accurate invoicing.
• Training Team Management : Oversee the preparation of the training budgets, supervise the training team, ensuring training events are organized in line with the Firm's training plan.
• Staff Management : Supervise and oversee the operations of both the admin and document centre, ensuring smooth operations, all files and data are managed, stored and archived in a timely manner in compliance with the Firm's policy.
• Ad-Hoc Support : Provide assistance with any other administrative or operational tasks as required from time to time.

Job Requirements

• At least Diploma in business administration or equivalent
• Min. 5 years of related working experience; working experience in audit industry will be an advantage
• Strong organisational and leadership skill, with multitasking skills with the ability to prioritize tasks efficiently.