Administrative Assistant

Position Title: Administrative Assistant
Location: Bukit Jalil, KL
Job Type: Full-time
Date Posted: 5 Nov 2024

Job Overview:

We are seeking an organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The ideal candidate will be proactive, dependable, and able to handle a variety of tasks in a fast-paced environment. You will serve as the backbone of the office, ensuring smooth operations and assisting with day-to-day administrative functions.

Key Responsibilities:

• Office Management:
• Greet and assist visitors, ensuring a professional and welcoming environment.
• Manage office supplies, inventory, and equipment, and coordinate maintenance as needed.
• Maintain office filing systems, both physical and electronic, ensuring all documents are organized and easily accessible.
• Calendar and Scheduling:
• Schedule and coordinate appointments, meetings, and conferences.
• Coordinate logistics for meetings, including room bookings
• Correspondence and Communication:
• Prepare correspondence, reports and other documents.
• Assist with internal and external communication, ensuring effective and timely dissemination of information.
• Data Entry and Documentation:
• Maintain accurate records, data entry, and filing
• Assist in contract commencement and renewal documentation
• Assist in preparing reports, presentations, quotations and other documents as required.
• Payroll Checking:
• Assist in attendance checking for payroll purposes
• Financial Support:
• Process invoices, track budgets, and manage expenses
• Assist with financial documentation and reconciliation processes as needed.
• Project Coordination:
• Provide support on special projects and initiatives.
• Track project deadlines, milestones, and deliverables, ensuring completion within established timelines.

• Team Collaboration:
• Assist in coordinating team activities and events.
• Work collaboratively with other departments to ensure smooth workflow and communication.

Required Qualifications:

• Diploma or Degree equivalent
• Proven experience as an Administrative Assistant or in a similar administrative role. At least 1 year experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a dynamic environment.

Working Hours:

• Monday to Friday 8.30am to 5.30pm; Saturday 8.30am to 1pm

How to Apply:

Please submit your resume and cover letter to Ms. Amelia Jian at [email protected]. Only qualified candidates will be contacted for interviews.

This Administrative Assistant role offers an excellent opportunity to join a dynamic team and contribute to the success of the organization. If you have a passion for organization and enjoy supporting others, we'd love to hear from you!

Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration: 1 year (Preferred)

Language:

• English (Preferred)
• Bahasa (Preferred)

Expected Start Date: 12/01/2024