Admin cum Account Executive

Job description

QUALIFICATIONS/EXPERIENCE

1. Minimum Diploma in Management or related field.

2. At least 3 years experience in similar capacity.

3. computer literate (Microsoft office)

4. Prepared to work extend hours.

responsibilities

1.1 Schedule appointment for Car Park Manager with special project and ad-hoc reports as required including public relations, marketing and liaison with other department or local authorities.

1.2 Takes minutes of the Car Park meeting and handling confidential matters with utmost discretion

1.3 Prepare memos and official letter for internal or external departments or companies.

1.4 Monitor and assist to update the daily Car Park collection, revenue, expenses, season parking to submit for monthly management reports.

1.5 Coordinated with the Human Resources Department pertaining to staff matters which includes staff salary, benefit, leave, claims and other matters related to staff-HR

1.6 Organized and prepared duty roster for all levels of staff-ranging from manager to to attendant.

1.7 Overall managed and oversee the entire department's administrative matters i.e. checking staff overtime form, punch card and leave applications. Also assisted in preparing purchase requisition and obtaining from supplier, as well as handling customers pertaining to clamping or season parking.

1.8 Created highly effective organizational and filing system, which include the quick and through indexing, filing, resulting in easy access to critical information and streamlined office functioning.

1.9 Re-checking the incident report and maintenance work order after operation side checking and passing the documents for Car Park Manager perusal and signature.

1.10 Compiling all relevant and urgent documents that need manager attention and signature before proceed for further action.

1.11 Arrange all document (which already sign by manager) in individual department folder for submission to the relevant department (HQ).

1.12 Check the follow up folder for any pending matter that needs further attention.

1.13 Checking invoices for copier machine, telephone/fax machine bills, and any claim from staff before submit to finance department.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Health insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Damansara: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• can you start immediately?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 3 years (Preferred)