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Stock Administrator (The Gardens Mall)

Salary undisclosed

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Stock Administrator (The Gardens Mall)

At a glance

    Job Category

    Retail - Store Operations

    Start date

    10/01/2024

    Years of Experience

    Minimum 1 year

    Contract Type

    Unlimited contract

    Job Schedule

    Full time

    Locations

    Store - Kuala Lumpur The Gardens

    Legal Employer

    HERMES RETAIL (MALAYSIA) SDN BHD

    Posting Date

    10/29/2024, 04:53 AM

Details of the job

Main Responsibilities
Inventory Control:

  • Daily stock operations management and control for a perfect stock accuracy
    • Process all incoming and outbound product flows, while ensuring perfect synchronization between physical and system-based flows (receiving, transfers and shipments, returns etc.).
    • Manage the daily replenishment of all storage areas on the salesfloor (products and packaging)
    • Monitor and close expired reservations and reintegrate them into available stock
    • Assist in the follow-up and correction of negative stocks daily
  • Manage defective / shopsoiled products
  • Stock takes and cycle counts
    • Plans, prepares and execute stock takes and cycle counts
    • Scanning and investigating discrepancies, followed by consolidating final reports to be submitted to the Finance department
    • Recommend or propose corrective actions to improve future stock takes results (methods, tool, training…) and reduce shrinkage
  • Process improvement from current storage process
    • Implement an optimized organization of storage through understanding of our existing storage process and feedback from the store team
    • Ensure an appropriate implementation of storage rules, stock procedures and best practices by all team members (5S controls, KPIs follow-up etc.), and raise alerts to your manager when necessary
    • Become a subject matter expert for all stock-related processes and tools
Store Administration and After-Sales Service:

  • Management and follow-up of customer services
    • Managing all customer services – complaint handling, follow-ups in relation to store IT tools
    • Responsible for the quality of follow-up for all customer services by establishing follow-up routines.
    • Partnering sales team to optimize and simplify the back-office follow-up of those services
    • Performance follow-up and continuous improvement on customer services and responsible for the business performance of all service-related operations
  • Compliance and knowledge on internal procedures
    • Manage the store archiving for relevant documents, following the local and Group internal control rules
    • Supporting the sales teams towards a perfectly accurate use of their digital tools and be the store’s key user on Service-related processes: train newcomers on processes & tools, communicate new features and/or procedures, support the team on any issue
    • Be responsible for the application of procedures related to internal control and health & safety
  • Store orders
    • Be responsible and supervise the allocation of staff uniforms: fitting, orders, remittance, alterations, dry cleaning, spare uniforms
    • Organize the supply of office stationery, food & beverage and other relevant tools, coordinate with suppliers, control delivery and invoicing
Requirements & Capabilities:

  • Passionate about retail and luxury
  • Significant previous experience in retail back of house operations position
  • Very organized, rigorous and reliable, able to organize his/her work autonomously and to anticipate
  • Service- and customer-oriented (internal and external customers), with excellent communication skills
  • Proficient with Excel / IT tools
  • Team player - first experience of management appreciated if supervising security and/or tailor and artisan
  • Language requirements: fluency in English is mandatory (written and oral). Additional languages spoken or written are a plus

About Hermès

A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 20,000 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.
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