Assistant Procurement Manager

Job Purpose

The Assistant Manager in Procurement will assist in overseeing the procurement activities, ensuring timely and cost-effective acquisition of medical devices, healthcare equipment, supplies, and services. This role ensures compliance with company standards, regulatory requirements, and industry best practices, while promoting cost efficiency, supplier management, and risk mitigation for the Company.

Key Responsibilities

Procurement Strategy

- Support in developing and implementing procurement strategies aligned with company objectives.

- Analyze market trends and collaborate with internal departments to forecast demand and procure goods/services efficiently.

Vendor Management

- Identify, evaluate, and select suppliers based on quality, cost, and reliability.

- Negotiate terms, contracts, and pricing with vendors to optimize cost savings.

- Build and maintain strong supplier relationships to ensure quality and timely delivery of goods and services.

Compliance and Risk Management

- Ensure all procurement activities comply with the organization's policies, legal standards, and industry regulations.

- Manage procurement risks, including supplier risks, cost risks, and inventory risks.

- Monitor supplier performance and resolve any issues related to product quality or delivery.

Cost Control & Budgeting:

- Assist in managing the department's budget, tracking expenses to ensure cost-effectiveness.

- Implement strategies to reduce procurement costs without compromising on quality.

- Work with finance to ensure accurate reporting and alignment with company financial goals.

Inventory and Supply Chain Management

- Oversee stock levels of materials and ensure optimal inventory management.

- Coordinate with the warehouse and logistics teams for efficient supply chain operations.

- Ensure timely procurement and availability of critical healthcare supplies and equipment.

Team Leadership and Development

- Lead, coach, and mentor junior procurement staff to develop their skills.

- Ensure continuous improvement in procurement processes and performance metrics.

- Foster a culture of collaboration, innovation, and adherence to company values.

Process Improvement:

- Work with cross-functional teams to improve procurement processes and adopt best practices.

- To Conduct Annual Vendor evaluation and Spent Analyst.

- To implement stock take, investigate variances, report underlaying causes and preventive measure.

Qualifications & Skills

- Bachelor’s degree in finance / accounting , Supply Chain Management, Business Administration, or a related field.

- Minimum of 5 years of experience in procurement, preferably in the healthcare or medical devices industry.

- Proven track record of vendor management and procurement process optimization.

- Strong negotiation, communication, and analytical skills.

- Proficiency in procurement software (e.g., MS DYNAMIC) and MS Office.

- Knowledge of local and international procurement laws and regulations.

- Ability to work under pressure, prioritize tasks, and manage multiple projects simultaneously.

- Leadership skills with the ability to mentor and develop team members.

Key Competencies

- Attention to Detail: Ability to manage procurement processes with high accuracy.

- Strategic Thinking: Skilled at developing procurement strategies that align with business objectives.

- Decision Making: Confident in making purchasing decisions based on sound data analysis and risk assessment.

- Problem-Solving: Ability to resolve supply chain challenges quickly and efficiently.

Job Types: Full-time, Permanent

Pay: RM5,500.00 - RM7,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Professional development

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Expected Start Date: 11/02/2024