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Jobs or company...
Q

Invoicing Officer

RM 2,500 - RM 3,500 / Per Mon

Apply on

Indeed MY

Availability Status

This job is expected to be in high demand and may close soon. We’ll remove this job ad once it's closed.

Original
Simplified

Working Days : Sunday - Friday (Saturday Off)

Working Hours : 12pm-8pm (Subject to changes)

Work Location: Dato Onn area

Job description

1. Invoice Generation:

- Generate invoices promptly and accurately for customer orders, ensuring all relevant details such as product quantities, prices, and discounts are reflected correctly.

- Verify order information against purchase orders via e-mails, and delivery receipts to ensure accuracy and completeness of invoices.

- Customize invoices as needed to accommodate special billing arrangements or customer preferences.

2. Billing Discrepancy Resolution:

- Investigate and resolve billing discrepancies or disputes raised by customers, sales representatives, or internal stakeholders.

- Collaborate with the sales and customer service teams to address any issues related to pricing discrepancies, quantity discrepancies, or billing errors.

3. Record Keeping and Documentation:

- Maintain accurate records of all invoicing activities, including invoice numbers, dates, amounts.

- File and organize supporting documentation such as purchase orders, and delivery receipts for future reference and audit purposes.

- Prepare regular reports summarizing invoicing activities for management review.

4. Process Improvement:

- Identify opportunities to streamline and improve the invoicing process, including automation of repetitive tasks, standardization of procedures, and implementation of best practices.

- Work closely with the finance and IT teams to evaluate and implement software enhancements or upgrades that enhance invoicing efficiency and accuracy.

Qualifications:

- Previous experience in invoicing role, preferably in a wholesale or distribution environment.

- Proficiency in accounting software such as QuickBooks, SAP, or Oracle, with the ability to generate invoices.

- Strong attention to detail and accuracy in data entry and financial calculations.

- Excellent organizational and time management skills to prioritize tasks and meet deadlines in a fast-paced environment.

- Effective communication skills to interact professionally with customers, colleagues, and external stakeholders.

- Knowledge of accounting principles, billing processes, and accounts receivable management.

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

  • Free parking
  • Professional development

Schedule:

  • Afternoon shift
  • Day shift
  • Fixed shift

Supplemental Pay:

  • Overtime pay

Education:

  • STM/STPM (Preferred)

Experience:

  • Administrative: 1 year (Preferred)

Language:

  • English (Required)
  • Mandarin (Preferred)
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