Personal Assistant to CEO / Founder

Job Title: Personal Assistant (PA) to the Founder

Job Summary:

We are seeking a proactive, detail-oriented, and highly organized Personal Assistant to support our Founder. This is more than just a PA role – opportunity to grow with the brand, take on key responsibilities, and play a critical part in driving the Founder’s vision forward. If you are looking to enhance your career in an evolving, fast-paced environment with exposure to business operations, leadership, and personal growth,

we’d love to hear from you.

Key Responsibilities:

Calendar Management: Schedule and manage appointments, meetings, and events, ensuring time is optimized and prioritized effectively.

Travel Coordination: Plan domestic and international trips, including booking flights, accommodation, and transportation, with detailed itineraries.

Communication Management: Handle emails, calls, and inquiries on behalf of the Founder, ensuring timely follow-ups.

Meeting Coordination: Prepare meeting agendas, take minutes, and track action items to completion.

Project & Task Management: Support the Founder with key personal and business projects, ensuring deadlines are met.

Document Management: Organize files, prepare presentations, and manage confidential information with discretion.

Event Planning: Assist in coordinating corporate events, conferences, and personal engagements.

Personal Errands: Handle personal tasks, including household matters, reservations, and logistics.

Stakeholder Management: Act as a bridge between the Founder and senior management, clients, and key partners, ensuring seamless communication.

Expense Management: Track expenses, manage budgets, and prepare detailed reports.

Research & Special Projects: Conduct research and provide support on high-impact projects as assigned by the Founder.

Why Join Us?

Growth with the Brand: Be a key player in the Founder’s journey and witness the growth of the business firsthand.

Personal Development: Get exposure to business strategies, high-level operations, and leadership practices.

Career Advancement: Opportunities for promotion into managerial or strategic roles as the brand expands.

Influence the Future: Contribute directly to shaping the brand’s growth, operations, and culture.

Networking Opportunities: Build strong relationships with key stakeholders, industry leaders, and influencers.

Qualifications:

Experience: 1+ year as a Personal/Executive Assistant or similar role.

Education: Diploma/Advanced Diploma (preferred but not mandatory).

Tech-Savvy: Proficient in Microsoft Office, Google Workspace, and calendar management tools. Knowledge of project management

Strong Communicator: Exceptional verbal and written communication skills.

Organized & Detail-Oriented: Able to manage multiple priorities with precision and efficiency.

Discretion & Integrity: Maintain confidentiality when handling sensitive information.

Problem-Solver: Quick on your feet with strong decision-making skills.

Adaptable: Comfortable in a fast-moving, dynamic environment.

Work Environment:

Location: Office-based with occasional off-site tasks.

Hours: Flexibility to work beyond regular hours, including weekends (when required).

Travel: Occasional travel depending on the Founder’s schedule.

What We Offer:

Starting Pay: From RM3,500/month (depending on skills & experience).

Growth Opportunities:

Fast-track promotion pathways as the business scales.

Hands-on experience across business operations and strategic projects.

Training and mentorship opportunities for professional development.

Benefits:

Overtime pay and performance bonuses.

Opportunities to lead initiatives as the brand grows.

Ready to grow with us and make a lasting impact? Apply now and become part of a dynamic brand journey!

Job Types: Full-time, Permanent

Pay: From RM3,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• On call
• Weekend jobs

Supplemental Pay:

• Overtime pay

Expected Start Date: 11/04/2024