Accounts & HR Administrator (Pharmaceutical Company) [GG]

Our client, established in Malaysia in 2024, is a pharmaceutical company originally based in Singapore, with a strong focus on distributing and retailing premium pharmaceutical products.

Position: Administrator
Location: PJ/KL (Office Location is yet to be determined)

Responsibilities:

Office Administration:

• Manage day-to-day administrative activities to ensure the smooth functioning of the office.
• Maintain and organize office files, records, and documentation.
• Assist in coordinating office events, meetings, and appointments.
• Order and maintain office supplies and equipment.

Financial Management & Bookkeeping:

• Maintain accurate financial records including accounts payable, receivable, and general ledger.
• Prepare and process invoices, expense reports, and financial statements.
• Reconcile accounts and manage cash flow to ensure financial accuracy and accountability.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Manage payroll processing and ensure accurate record-keeping for employee salaries, benefits, and deductions.
• Work with auditors to ensure compliance with statutory requirements.

SAP System Management:

• Efficiently manage and maintain SAP system data related to financial transactions.
• Generate reports and assist with SAP-related tasks to support financial planning and analysis.
• Troubleshoot and resolve any SAP-related system issues.

Human Resources & Compliance:

• Assist with HR tasks including recruitment, onboarding, employee record maintenance, and leave management.
• Administer employee benefits and welfare programs.
• Ensure compliance with Malaysia's labour laws, including employment contracts, statutory benefits (EPF, SOCSO), and employee rights.
• Act as a liaison between management and employees to ensure smooth communication and handle employee queries.
• Maintain up-to-date knowledge of manpower and labour laws to ensure the company complies with legal and regulatory requirements.

Requirements:

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field.
• Proven experience as an Office Administrator, preferably with experience in finance, bookkeeping, and human resources.
• Hands-on experience with SAP systems and financial management tools.
• Strong understanding of Malaysia’s manpower laws and regulations.
• Knowledge of HR best practices and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and problem-solving abilities.

Remuneration Package:

Basic: Salary : RM 6K to 7K

EPF, SOCSO, EIS;

Benefits:

• 13th Month AWS (Annual Wage Supplement)

Working Days: 5 days' work week (Mon to Fri)
Working Hours: 9am to 6pm

Job Types: Full-time, Permanent

Pay: RM6,000.00 - RM7,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• 13th month salary
• Performance bonus

Education:

• Bachelor's (Required)

Experience:

• Accounting and HR including payroll: 5 years (Required)

Language:

• Mandarin (Required)