PROJECT ADMIN

Job description

• Manage daily project administration matters such as data entry, email responses, call handling and other office administrative duties.
• Responsible in preparing all paperwork including correspondence, documentation and project reports as request by Management/or superior.
• Ensure all filing systems are up-to-date and organize including correspondence, LOA/agreement, quotation, drawings, and progress report etc.
• Coordinate and manage meetings including recording and issuing of minutes to track project progress. Also, join meeting if required.
• Assist on billing and keep workform, project filling, invoicing updated
• Develop and carry out an efficient documentation management, scanning, printing and filing system for both paper and electronic records.
• Manage all incoming and outgoing project documents/emails and circulate relevant documents to relevant parties as per Management/or Superior’s instructions.
• Works closely with teammates and providing daily support to the project team.
• Assist in preparing tender bidding and technical matters relating such cost calculation, technical report and compilation of required information.
• Maintain good control of documents and implement Standard of procedure (ISO 9001:2015) practices.
• Perform other admin duties/ ad-hoc task assigned by Management or Superior.

Requirements:

• Candidate must possess at least Diploma in any field, Business Studies/Administration/Management or equivalent.
• At least minimum 1 year of working experience as Project Admin is required for this position.
• Required language(s): Good in written and spoken English, Bahasa Malaysia
• Required skill(s): Ms Office (Word, Excel, Power point and Microsoft Project)
• Working experience in Project Admin / Secretary is an advantage.
• Good to multitask and prioritize daily workloads effectively.
• Good time management and able to work under pressure, efficient, responsibilities, independent and able to meet tight deadlines.
• Possess strong communication & negotiation skills and meticulous to details.
• Able to work independently with minimal supervision.
• Efficient, accurate and precise work.
• Responsible and highly committed towards his/her assignment.

Job Type: Full-time

Pay: RM1,800.00 - RM3,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Project Admin: 1 year (Preferred)

Willingness to travel:

• 75% (Preferred)

Application Deadline: 12/31/2024
Expected Start Date: 12/02/2024