Temporary Admin Assistant

We are looking for Temporary clerk replacing staff ( Maternity Leave )

Period : 4 month

Job Description

East Malaysia Shipments:

• Track and monitor shipments to East Malaysia.

Export Bulk Shipments:

• Check sales contracts for necessary documents and email charges to Sales.
• Confirm bookings and arrange direct loading as needed.
• Prepare and send draft documents to Sales, coordinate BL with shipping agents, and post vessel deliveries.
• Handle custom declarations (K2), verify charges, and prepare files.

Export Container Shipments:

• Review sales contracts, confirm bookings, and communicate charges with Sales.
• Coordinate container schedules with port timings, prepare documents (ROT, SI, BL), and arrange container deliveries to port.
• Perform vessel delivery postings, handle invoices, custom declarations (K2), and get HOD approvals.
• Maintain organized documentation.

General and Other Tasks:

• Issue vessel notices, picking slips, and manage payment documents.
• Confirm draft BLs and prepare Custom Form K3 for East Malaysia.
• Renew annual licenses like FMM and "Penjenisan" for MITI costing.
• Confirm stock availability and get approval from HOD for vessel arrangements.
• Book vessels and coordinate with shipping agents.
• Send charges for Port Klang and update reports.
• Apply insurance as needed, generate documents, get HOD approvals, and handle document couriers.
• Verify invoices and shipping agent charges, process payments, and organize records.

Job Requirements

• Must possess at least a SPM / STPM/ Certificate / Diploma in Business Studies/Administration/Management/Supply Chain/Finance or equivalent.
• Well versed in MS Excel, MS Word and Power Point.
• Able to work in fast paced environment.
• Experience in shipping and exposure in heavy industry.

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Job Types: Full-time, Contract, Temporary
Contract length: 4 months

Pay: RM1,500.00 - RM2,000.00 per month

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay