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Duties & Responsibilities:
· Oversee and ensure purchasing process achieve continuous supply of quality goods and services:
- Timely preparation of purchase orders so that all approved purchase requests can be ordered, and the goods delivered by the suppliers on the date needed.
- Coordinate and liaise with the Head of Operation on all matters relating to quality and reliability of delivery with respect to current and potential suppliers.
- Compare suppliers pricing liaise with responsible person and management on any price differences / fluctuations.
- Partake in negotiation on the delivery, payment, and quality terms with suppliers
· All Purchasing Orders to be issued on time to minimize backlog and disruption to operations.
· Regular contact and exchange of information with Head Operation on matters around costs and inventory management.
· Coordinate on monthly inventory check on stock.
· Deal with any variances and carry out investigation together with inventory personnel
· Carry out regular checks on costing to align with changes in Market List pricing.
· Be vigilant in spotting duplicate orders or sudden changes in consumption pattern to prevent overstocking.
· Check deliveries against orders, invoices, and other documents to verify correctness.
· Liaise with operation team to rectify problems with deliveries.
· Record and reject damaged items.
· Responsible in process returns of damaged items.
· Prepare and keep records up to date of good received.
· Maintain complete daily receiving entries into system
