Vice President, Group Secretarial

Job Description Responsibilities: Reporting to the Group Company Secretary / Head of Division, provide on the job technical and administrative support to Secretarial team, working closely with Group Company Secretary/ Head of Division and other Divisions within FGV Group, manage own portfolio alongside managerial responsibilities. Act as Joint Company Secretary of FGV Holdings Berhad and MSM Malaysia Holdings Berhad. Ensure compliance with all relevant statutory requirements which relates to corporate secretarial matters (e.g. Bursa Malaysia Securities Berhad Listing Requirements, Companies Act 2016, Malaysian Code on Corporate Governance 2017, or the latest versions thereof) including filing and submission of statutory forms with the Companies Commission of Malaysia (CCM) online systems, making public announcements/ disclosures and maintaining statutory registers/records. Assist the Group Company Secretary/Head of Division in scheduling, arranging and managing meetings (Board/ Board Committees/Members) properly, including attending meetings, preparing action items, drafting meeting reports and minutes within the timeframe, preparing proposal papers which relates to corporate secretarial matters and compiling meeting materials for distribution. Review Directors’ Circular Resolutions and Circular Resolutions of Board Committees within the timeframe, in order to obtain timely Board or Board Committees’ approval. Draft/ review internal standard operating procedures to ensure efficiency of Secretarial Division and recommendations of the Malaysian Code on Corporate Governance 2017, or the latest version thereof. Provide secretarial support for corporate exercise including ensuring accuracy of the information or documents and/ or compliance with statutory requirements. Review and verify corporate secretarial information for Annual Report including Corporate Governance Overview Statement, Corporate Governance Report, Report of Board Committees and Statement on Risk Management and Internal Control to ensure that the relevant reports and contents of Annual Report are reviewed and approved by the Board and relevant Board Committees. Assist Group Corporate Communications to organise Annual General Meetings/ Extraordinary General Meetings in accordance with the relevant provisions of existing rules and regulations. Liaise with Share Registrar, shareholders, external Auditors, Directors, regulatory authorities, foreign partners and internal Business Units/ Service Units pertaining to corporate secretarial matters Assist the Group Company Secretary/Head of Division to draft/ review policies which relates to corporate secretarial matters as per recommendations of the Malaysian Code on Corporate Governance 2017, or the latest version thereof. Assist the Group Company Secretary/ Head of Division to support any project or assignment as directed by the Group Company Secretary/ Head of Division Supervises, supports and provides guidance to subordinates and support staff. Requirement: Qualified Company Secretary/ LLB/ Bachelor in Accounting/ Bachelor in Corporate Administration/ ICSA Minimum 20 years of working experience in the corporate secretarial field in Malaysia with exposure in Public Listed companies, Annual Report, Annual General Meeting (AGM), Listing Requirements and Corporate Governance. Named Company Secretary.