HR and Admin Assistant (Kota Damansara)

The HR Admin Assistant provides vital support to the Human Resources and Administration department, managing day-to-day HR tasks, administrative duties, and ensuring seamless operations within the office. This role involves assisting with payroll administration, attendance tracking, office maintenance, and employee engagement activities.

ACCOUNTABILITIES / KEY RESPONSIBILITIES

• Involve in attendance and leave checking.
• Conduct new hire orientation and exit interview.
• Handle all on-boarding and off-boarding related matters.
• Review, update, maintain and proper filing of employee records, personal files, HR-related

documentations, policies and procedures.

• Handle HR administration works such as preparation of employment contracts,

confirmation, transfer or promotion, warning letters and etc.

• Attend to all employees’ queries pertaining to HR policies & procedures.
• Monitor & follow up on all Government related matters such as application of work

permit, HRDF claim workmen’s Compensation claim, etc.

• Administration of group insurance related matters.
• Assisting the Supervisor in administration and execution of HR activities effectively, such

as performance appraisal, training and developments, employee relations, etc.

• Assist in the recruitment process, such as job posting and set up interviews as well as job

offer.

• Maintain confidentiality at all times.
• Support for administrative matters, such as office facility maintenance, office cleanliness,

stationery order and track stock level, oversee cleaner and security guard.

• Manage phone call and correspondence letter in professional manner.
• Perform all other ad-hoc tasks assigned by superior.

EDUCATION,EXPERIENCE&SKILLSREQUIREMENTS

• Possess at least Diploma / Advanced / Higher / Graduate Diploma in Business Studies /

Administration / Management, Human Resource Management or equivalent.

• Good in English and Bahasa Malaysia, both written and communication skills.
• Proficiency in Microsoft Office & Microsoft Excel applications.
• Able to work independently and has initiative, good interpersonal communication skills.
• Fast worker and able to multitask and take on new roles as and when assigned.
• Detail oriented, strong problem solving and teamwork skills.
• Candidates must be willing to work at Kota Damansara, Selangor.