GENERAL CLERK

Job Overview:

The General Clerk provides administrative and clerical support across various office functions. This role involves handling a range of tasks, including filing, data entry, record maintenance, and document processing. The General Clerk ensures smooth office operations by assisting in the daily activities of the department and supporting senior staff and management as needed.

Key Responsibilities:

1. Administrative Support:

- Perform general clerical duties such as filing, photocopying, scanning, and faxing.

- Manage and organize office supplies and maintain inventory records.

- Assist with scheduling appointments, meetings, and travel arrangements.

- Prepare and process routine correspondence (letters, emails, memos).

- Handle incoming and outgoing mail, ensuring proper distribution.

2. Data Entry and Record Keeping:

- Input and update data into databases, spreadsheets, and systems accurately.

- Maintain and update electronic and physical records in compliance with company policies.

- Prepare and review reports or documents for completeness, accuracy, and compliance with guidelines.

3. Document Management:

- Sort, file, and retrieve documents from physical or digital storage systems.

- Ensure that confidential or sensitive information is handled appropriately according to company policies.

4. Other Clerical Tasks:

- Support other departments and staff with various administrative tasks as requested.

- Assist in preparing materials for meetings, presentations, and reports.

- Perform other duties as assigned by supervisors or management.

Skills and Qualifications:

Education: High school diploma or equivalent; additional clerical or office administration certification preferred.

Experience: Prior experience in an office environment, clerical work, or administrative roles is a plus.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) or other office software.

Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain attention to detail.

Communication: Clear written and verbal communication skills, with the ability to interact professionally with staff and management.

Problem Solving: Ability to handle routine office problems and work independently when required.

Working Conditions:

- Full-time position with typical office hours (9:00 AM to 5:00 PM).

This role is ideal for individuals looking to gain experience in office administration and support while contributing to the smooth operation of the department. Strong attention to detail, organizational skills, and a proactive attitude will ensure success in this position.

Job Type: Full-time

Pay: From RM2,200.00 per month

Benefits:

• Cell phone reimbursement
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Application Deadline: 12/21/2024
Expected Start Date: 01/01/2025