Admin Associate

Billing and Invoicing: • Prepare and issue invoices based on information provided by the sales team, ensuring accuracy and timeliness. • Verify billing details with the sales team and promptly address any discrepancies. • Maintain and update internal customer accounts, ensuring payment records are accurate. • Assist in generating monthly billing reports and summaries for the sales and finance teams. Stock Management: • Monitor and manage stock levels to ensure sufficient availability for customer orders. • Maintain accurate inventory records and regularly update the system. • Coordinate with suppliers or vendors to reorder and replenish stock as required. • Conduct periodic stock checks to identify and reconcile discrepancies. Delivery Coordination: • Arrange and schedule deliveries in collaboration with the logistics team, ensuring timely execution. • Prepare and verify delivery documentation, such as delivery orders and related invoices. • Track and follow up on delivery statuses, resolving any issues or delays with the sales and operations teams. • Act as a point of contact for internal coordination regarding delivery schedules and updates. Administrative Support: • Keep organized records of invoices, stock reports, and delivery schedules. • Provide administrative assistance to the operations and sales teams, including data entry and report preparation. • Handle inquiries from the sales team related to billing, stock, or delivery.