Admin Executive @ Health & Beauty company (5 days working)

JOB DESCRIPTION:

• Oversee the full spectrum of administrative functions, including managing company licenses, insurance policies, tenancy agreements, utilities, and maintenance activities to ensure compliance and smooth operation.
• Develop and manage administration schedules and ensure all deadlines are met, coordinating across departments as needed.
• Track and manage the company’s administration budget and expenses, ensuring all expenditures are within approved limits and cost-effective.
• Monitor office stationery and supplies inventory levels and manage the purchasing process for new materials, keeping within budgetary constraints.
• Supervise facilities services, oversee maintenance activities, and coordinate with tradespersons (e.g., electricians, plumbers) to maintain a safe and efficient work environment.
• Develop and maintain an organized filing system for all company documents and records to ensure easy retrieval and compliance with record-keeping policies.
• Provide logistical and administrative support for company events and functions, including coordination and setup.
• Process and manage director claims accurately and promptly in accordance with company policies.
• Arrange travel logistics, including booking tickets and accommodations, for outstation staff and ensure all arrangements align with company policies.
• Ensure all administrative processes comply with internal policies and external regulations.
• Carry out any additional duties the superior directs to support overall business objectives and departmental needs.
• Support company events & functions when necessary.

REQUIREMENTS:

-Minimum Diploma or Degree in Business Administration, Management, or a related field

-At least 2-3 years of experience in an administrative or executive support role, preferably within a corporate environment

-Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with office management systems

-Strong organizational and multitasking skills with an ability to manage multiple priorities and deadlines.

-Excellent written and verbal communication skills

-Ability to work independently and as part of a team

-Good problem-solving skills and the ability to handle unexpected challenges professionally

-Knowing corporate secretarial work and laws will be an additional advantage

-High level of integrity and ability to handle confidential information.

-Proactive, self-motivated, and adaptable to change

Job Types: Full-time, Permanent

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday