Retail Administrative Assistant

Job Description

• General administrative duties including keeping proper filing records, maintaining office supplies and operation support.
• Monitor on daily basis - inventory level, inventory movement & purchasing.
• Assist in preparing monthly reports and other necessary reports.
• Prepare and distribute regular reports on inventory levels, stock movements, and stock take results to relevant departments.
• Monitor inventory levels and coordinate with production and procurement teams to ensure sufficient stock levels.
• Conduct monthly stocktakes to verify physical inventory against system records.
• Analyse stock discrepancies and prepare detailed reports on variances.
• Reconcile inventory records with physical counts, adjusting system data to reflect actual inventory levels.
• Analyse inventory data to identify trends or recuring issues, potential shortages, and opportunities for cost savings.
• Maintain accurate and up-to-date records of all 3rd party inventory, including products, raw materials, and finished goods.
• Assist, and monitor outlet team in annual stock take to ensure stock take being done accurately.
• Generate and ensure outlet team revert on the stock take verification and assist outlet team in providing accurate verification.
• Ensure outlet comply with inventory management standards, policies, and procedures, including proper handling, storage, and display of inventory.
• Collaborate with store managers and the account department to address discrepancies and develop solutions or action plans to reduce variance.
• Generate reports summarizing audit results, compliance check, and inventory trends for management review.
• Coordinate with audit visits to ensure all locations are reviewed within designated timelines.
• Handling ad-hoc assignments when necessary.

Job Requirements

• Diploma/ Bachelor’s degree in Business, Business Administration, or related field.
• Proven 1-2 years’ experience in inventory management.
• Fresh graduates are welcomed to apply.
• Possess own transport, and willing to travel to retail outlets.
• Responsible and able to work independently under minimal supervision.
• Have strong analytical skills, and a keen eye for detail to support our stock management and audit processes effectively.
• Good in communication, able to communicate well with outlet PIC

Location: Petron Bukit Indah

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,800.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Administration: 1 year (Preferred)

Expected Start Date: 01/01/2025