Production Planning cum Procurement Executive

RM 2,500 - RM 4,000 / Per Mon

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Production Planning:

Develop and maintain production plans based on sales forecasts, customer orders, and inventory levels.
Coordinate with production teams to ensure schedules align with material availability and capacity.
Monitor and track production schedules to ensure deadlines are met and product quality is maintained.
Adjust production plans as needed to respond to changing customer demand, machine downtime, or material shortages.
Work closely with the Quality Control and R&D teams to ensure that any new products or formula changes are integrated into the production schedule.
Prepare and update daily/weekly/monthly production plans and communicate updates to relevant stakeholders.

Procurement:

Ensure the timely sourcing and procurement of raw materials, packaging materials, and other supplies.
Monitor stock levels of raw materials and work with suppliers to avoid shortages or excess inventory.
Negotiate with suppliers to obtain the best prices, quality, and delivery terms for materials.
Ensure compliance with food safety standards, regulations, and company policies during the procurement process.
Track and manage purchase orders, supplier lead times, and material deliveries to avoid disruptions in production.
Maintain relationships with key suppliers and continuously evaluate their performance to ensure supply chain reliability.

Inventory Management:

Oversee inventory levels of both raw materials and finished goods to ensure alignment with production schedules.
Ensure proper inventory control procedures are in place, including stock rotation, FIFO (First-In, First-Out), and shelf-life management.
Conduct periodic inventory audits and reconcile discrepancies between physical stock and system records.
Analyze and report on stock movements, consumption trends, and potential supply chain disruptions.

Collaboration & Communication:

Work closely with cross-functional teams such as production, sales, and logistics to ensure smooth coordination of activities and alignment on priorities.
Provide regular updates to management on production status, inventory levels, and procurement challenges.
Assist in the development of strategies to optimize production efficiency, reduce lead times, and minimize waste.

Reporting & Documentation:

Maintain accurate records of production schedules, procurement transactions, and inventory movements.
Generate reports on production performance, material usage, procurement spend, and inventory status for senior management.
Ensure proper documentation is in place for compliance with food industry regulations and internal policies.

Achieve at least Diploma certificate in supply chain or related field
Proven experience (2-3 years) in production planning, procurement, or supply chain roles, FMCG, preferably in a food manufacturing environment.
English & Mandarin proficiency required to communicate with oversea suppliers.
Strong understanding of inventory management, production scheduling, and procurement processes.
Excellent negotiation and communication skills.
Proficiency in ERP / accounting software
Knowledge of food safety regulations and industry standards (e.g., GMP, HACCP, ISO 22000, Halal) is a plus.
Strong problem-solving skills and the ability to work under pressure in a fast-paced environment.
Attention to Detail: Able to meticulously manage schedules, inventory, and procurement tasks.
Analytical Skills: Ability to assess production trends, procurement needs, and inventory levels to optimize processes.
Time Management: Excellent ability to prioritize tasks and meet deadlines.
Team Collaboration: Work effectively across departments and with external suppliers.
Adaptability: Able to respond to changing demands and resolve issues efficiently.