Personal Assistant Executive

Position Overview: Personal Assistant Executive supports senior executives by managing their schedules, communications, and administrative tasks to enable them to focus on strategic objectives. Key Responsibilities: Administrative Support: Maintain the executive’s calendar, schedule meetings, and coordinate travel arrangements. Organize and maintain files, ensuring easy accessibility. Prepare reports, memos, and presentations as required. Meeting Coordination: Plan, organize, and take minutes during meetings. Ensure all required materials and resources are prepared in advance. Communication Management: Handle correspondence, including emails, phone calls, and letters on behalf of the executive. Act as a liaison between the executive and internal/external stakeholders. Project Assistance: Assist in the execution of special projects, ensuring deadlines are met. Monitor and follow up on deliverables with relevant parties. Travel Arrangements: Organize and manage domestic and international travel itineraries. Handle logistics, such as flight bookings, hotel accommodations, and transportation. Confidentiality Management: Handle sensitive information with the utmost confidentiality. Maintain professional discretion in all dealings. Office Management Support: Oversee office supplies and equipment maintenance. Coordinate with vendors for office-related services. Preferred Qualifications and Experience Education: Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, or a related field. Experience: 2–5 years of experience in a similar role supporting senior management or executives. Language Skills: Proficiency in English Other Requirements: Professional demeanor, resourcefulness, and ability to anticipate the needs of executives. Able to travel back and forth to Putrajaya and Kuala Lumpur This combination of skills and responsibilities ensures the Personal Assistant Executive operates as a vital extension of the executive, facilitating seamless operations and enabling strategic focus.