HR Admin Clerk

Job Purpose:

The HR Assistant will provide administrative support to the Human Resources department, assisting in various HR functions such as recruitment, onboarding, training, insurance administration, employee records management, and compliance with labor laws. This role requires attention to detail, strong organizational skills, and the ability to handle multiple tasks in a fast-paced environment.

Key Duties & Responsibilities:

· Assist in the recruitment process, including posting job vacancies, coordinating candidate communications, scheduling interviews, and facilitating the interview process.

· Support the onboarding process for new hires, including organizing orientation sessions and ensuring the completion of all necessary documentation.

· Assist in the registration and processing of new hire information, ensuring compliance with company policies.

· Support the processing of training claims (e.g., HRDC claims) and the registration of employees for relevant training programs.

· Oversee the registration of employee insurance, maintain accurate records, and assist in processing monthly and annual payments.

· Assist in managing SOCSO claims for employees involved in workplace accidents, ensuring proper documentation and timely processing.

· Coordinate the request and distribution of uniforms, manage inventory, and maintain accurate records through data entry.

· Assist the payroll team with processing payroll, maintaining attendance records, and ensuring timely and accurate payments to employees.

· Maintain accurate filing systems for employee records, HR documentation, and related paperwork (both digital and physical).

· Provide administrative support for HR projects and ad hoc tasks as assigned, ensuring timely and efficient completion.

Requirements:

· Candidate must possess at least a Diploma in Human Resources Management, Business Administration, or a related field.

· 1-2 years of experience in an HR environment, preferably in a similar administrative support role.

· Solid knowledge of the Employment Act 1955, Malaysia Labour Laws, and other related legislation.

· Strong administrative skills, particularly in record-keeping and maintaining organization in a fast-paced environment.

· Detail-oriented with the ability to work independently and manage tasks under pressure.

· Excellent communication skills with the ability to interact effectively with employees at all levels.

· Proficient in computer applications such as Microsoft Excel, PowerPoint, email communication, and HR management systems (e.g., Info Tech).

· Immediate availability or the ability to join with a short notice is preferred

Additional:

Working Day: 5 days
Working Hours: 8.30 am to 6.00 pm

Headcount: 200 - 300 employees
Location: Kawasan Perindustrian Tebrau I, Johor.

Job Types: Full-time, Permanent

Pay: RM1,800.00 - RM2,200.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Human Resources: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)