MAINTENANCE/EQUIPMENT CLERK

JOB SUMMARY: The Maintenance Clerk/Equipment Coordinator (Truck Maintenance) will be responsible for providing administrative support to the Truck Maintenance Department. The role requires maintaining accurate records, coordinating maintenance schedules, processing documentation, and ensuring efficient communication within the department and with external vendors. JOB DESCRIPTION: 1. Record-Keeping: Maintain and update maintenance logs, records of repairs, services, inspections, and equipment history. 2. Scheduling: Assist in scheduling regular maintenance and repairs for the truck fleet, coordinating with the maintenance team and external service providers. 3. Documentation: Prepare and process maintenance-related documents such as purchase orders, service agreements, invoices, and work orders. 4. Inventory Management: Track and monitor spare parts and maintenance supplies inventory, ensuring sufficient stock levels and ordering supplies when necessary. 5. Data Entry: Input data related to truck repairs, servicing, fuel usage, and other relevant metrics into the system. 6. Vendor Coordination: Liaise with external vendors for repair services, procurement of parts, and related services. Ensure timely processing of vendor invoices. 7. Compliance Monitoring: Ensure all maintenance activities are compliant with safety and regulatory standards. Maintain up-to-date records for vehicle inspections and certifications. 8. Communication: Serve as a point of contact for the maintenance department, handling internal and external inquiries related to truck maintenance and repairs. 9. General Administrative Support: Perform general clerical duties such as filing, copying, answering phone calls, and email correspondence related to truck maintenance operations.