AR Administrator

Job Responsibilities:

• Oversee and manage the AR mailbox to ensure prompt responses to client inquiries and seamless communication with the team. Route incoming messages to appropriate parties/stakeholders.
• Upload invoices to client portals accurately and within established deadlines.
• Track invoice statuses in the portal.
• Perform basic reconciliation of accounts to ensure alignment with client records.
• Maintain and update the purchase order tracker to ensure all POs are accurately recorded and easily accessible.
• Monitor/track the status of PO cases which raised by stakeholders and identify any discrepancies or issues that may arise.
• Proactively reach out to clients for new POs in cases where invoices are rejected due to missing or invalid PO.
• Resubmit corrected invoices to clients once the updated PO information is obtained.
• Maintain and update the PO tracking list, ensuring timely actions on expiring or missing PO.
• Collaborate with clients to understand their PO processing flow/procedures and address any concerns regarding accuracy or completeness on the PO data.
• Identify and address issues related to missing, expired, or incorrect purchase orders.
• Work closely with credit collectors and internal stakeholder to align efforts and ensure smooth processing of invoices related to purchase orders.
• Ensure all details and data regarding purchase orders are accurate and up-to-date.
• Perform regular audits of the purchase order tracker and address any inconsistencies.
• Prepare regular reports on purchase order status, case study, issues encountered, and resolution progress for management review.
• Analyze trends and provide recommendations for process improvements.

Job Required:

• Proven experience in an administrative or Accounts Receivable support role.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite, especially Excel for tracking and reconciliation tasks.
• Basic understanding of accounts receivable and invoice processing.
• Excellent communication skills to interact professionally with clients and internal teams.
• Attention to detail and ability to maintain accurate records.

Job Type: Contract

Pay: RM4,500.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Application Question(s):

• Where is your current location?
• How much for your expected salary?
• Can you work from office and start work at 6:30am?
• Are you comfortable with 6 months or 1 year contract position?