HR Admin Assistant

Position Overview

The HR Admin Assistant provides vital support to the Human Resources and Administration department, managing day-to-day HR tasks, administrative duties, and ensuring seamless operations within the office. This role involves assisting with payroll administration, attendance tracking, office maintenance, and employee engagement activities.

Key Responsibilities

• Support the payroll process by collecting and verifying attendance records, leave applications, and overtime claims.
• Maintain accurate attendance records for all staff, ensuring data is up-to-date and consistent with HR policies.
• Maintain and update employee records, ensuring data accuracy.
• Organize and manage the filing of HR documents.
• Assist with the coordination of employee benefits administration, such as medical claims and insurance enrolment.
• Purchase and manage the inventory of company stationery and other office supplies, ensuring stock levels are maintained.
• Coordinate with vendors for the procurement of quality office supplies at competitive prices.
• Ensure that supplies are accessible to employees and monitor usage to prevent shortages.
• Support HR initiatives focused on enhancing employee engagement, including organizing company events and activities.
• Oversee office maintenance to ensure a clean, organized, and safe working environment.
• Coordinate with vendors for repairs, maintenance, and facility improvements as needed.
• Monitor office facilities, including equipment, to ensure smooth daily operations.
• Provide ad-hoc administrative support to the HR team as needed.
• Assist in special projects or HR initiatives aimed at improving department efficiency.

Requirements

• Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
• Internship or any relevant experience in HR; fresh graduates are welcome to apply. Strong organizational and time management skills to efficiently handle multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• High level of accuracy and attention to detail in handling employee data, documentation, and reports.
• Friendly, approachable, and capable of collaborating with colleagues at all levels.
• A strong willingness to develop a career in HR, learn new skills, and adapt to a dynamic work environment.
• Ability to handle sensitive employee information with discretion and maintain confidentiality.
• Willingness to take on diverse HR tasks and support the team where needed.

Job Types: Full-time, Fresh graduate

Pay: From RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion

Schedule:

• Monday to Friday