Admin executive

APPLY NOW if the following describes YOU perfectly:

• You have a strong command of the English language, both spoken and written.
• You are exceptionally organized, detail-oriented, and approach every task with a systematic mindset.
• You are eager to learn and gain experience in business processes, client/people management, and project management within the tech industry.
• You enjoy engaging with people and can communicate effectively with anyone, regardless of the situation.
• You value teamwork and understand the importance of supporting your colleagues to achieve shared goals.
• You are fully aware that this role is in a tech company, meaning there may be times when you’ll need to step up to support the team during odd hours or handle tasks beyond regular working hours.

As an Admin Executive, your role is vital in ensuring the smooth daily operations of the organization by managing administrative, accounting, HR, and project coordination tasks. Your responsibilities include:

• Administrative Support: Perform data entry, maintain and organize both physical and digital records, and oversee company documentation and filing systems.
• Reporting & Coordination: Prepare timely monthly sales performance reports, business updates, and invoices while coordinating with departments to ensure accurate submissions and smooth workflows.
• Office & Asset Management: Manage office supplies, coordinate maintenance of office equipment, and maintain an inventory of company assets, ensuring proper documentation and control.
• HR & Payroll: Process monthly payroll, prepare statutory submissions (EPF/SOCSO/PCB), and manage employee records, contracts, and leave tracking.
• Client & Partner Engagement: Liaise with clients and partners throughout project lifecycles, from proposals to completion, ensuring excellent communication and relationship-building.
• Project Assistance: Support project managers by monitoring milestones, maintaining timelines, and coordinating stakeholder deliverables.
• Travel & Events: Assist in planning travel arrangements, company events, and team-building activities.
• IT Coordination: Manage IT-related requirements, ensuring compliance with software licensing and maintaining proper controls.
• Communication: Facilitate internal and external communications, ensuring all stakeholders are updated on schedules, scopes, and deliverables.
• Quality Assurance: Conduct quality checks on deliverables before reviews or handovers to maintain high standards.

Key attributes:

• Exceptional organizational skills and attention to detail.
• Strong communication skills, both verbal and written.
• A team player who values collaboration and adaptability.
• Dependable and proactive in tackling challenges with a systematic approach.

Opportunities for Development:

• Training & Support: You will receive guidance to develop core skills and enhance personal and professional capabilities.
• Collaborative Environment: Work alongside experienced mentors and team members who are dedicated to sharing knowledge and providing support.
• Learning Culture: Our company promotes a positive learning environment where continuous improvement and teamwork are valued.

Claims Eligible:

• Medical expenses*
• Annual influenza vaccination*
• Physical book or e-book*
• Online courses*

*Subject to a specified budget limit. Additional details will be shared during the interview process. Applicable only for confirmed team members.

Skills Requirements:

• Detail-oriented, well-organized, and methodical.
• Proficient in Microsoft PowerPoint/Google Slides, Microsoft Word/Google Docs, and Microsoft Excel/Google Sheets.
• Possess strong initiative, self-motivation, and effective time management skills.
• Demonstrates excellent relationship-building, client management, and teamwork capabilities; goal-driven, resilient, and eager to learn and expand knowledge.
• Exceptional verbal and written communication skills in English.
• A minimum of one (1) year of relevant work experience is required.

IMPORTANT NOTE !

Please complete this questionnaire to proceed to next stage of the application: https://forms.gle/Udn75TNE2b5saZ4A8

TRANSPARENCY DISCLOSURE - PLEASE DO NOT APPLY IF:

• You are only looking for a typical 9am-5pm job to get by. We are a team of energetic, ambitious individuals with a growth mindset, and we seek like-minded people who are passionate about what they do.
• Our team values delivering results and supporting one another. At times, this may require putting in extra hours to complete tasks or expand skillsets. If you're unwilling to support or work with teammates who do, this may not be the right role for you.
• You do not plan to contribute or feel you cannot add value to the team. If this is the case, please do not apply.
• You believe that you shouldn't develop your skills or share your knowledge with others because you feel replaceable. We value every team member and believe that everyone is integral to our success.
• While our team is always willing to assist and share knowledge, we also respect each other's time and responsibilities. If you're expecting to be "spoon-fed" without offering support in return, this role is not for you.
• Occasionally, we may require team members to be on standby, such as for live projects or emergency support during weekends, public holidays, or after regular hours. If you are not willing to assist when needed, this role may not be a fit for you.
• We believe in growing together, but we need you to invest in your own growth and contribute effort. If you're not prepared to keep up with the team's pace or expectations, please reconsider applying.

Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Application Question(s):

• Compulsory: When is your earliest availability to work?
• Compulsory: Are you comfortable working longer hours or ad-hoc hours to get things done?
• Compulsory: Have you done the assessment as stated in the job post? (Those who did not do it will not be able to move to the next stage)
• Compulsory: Do you have your own transport?
• Compulsory: What is your expected gross salary? (RM)
• Compulsory: Are you a Malaysian? (This job post is only for local candidate)
• Compulsory: Is your current employer a web / tech agency? (bonus point if yes)